Loading...
HomeMy WebLinkAbout1986-11-11 Workshop/Executive Session AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL WORKSHOP TUESDAY, NOVEMBER 11 , 1986 AT 7: 30 P.M. MUNICIPAL COURT ROOM #205 - 307 W. DALLAS ROAD i I . CALL TO ORDER i II. BRIEFING Ij A. City Council to review Zoning Application Z86-15 submitted by Mr. Harold Mutter. Approx. 57 acres located east of S.H. 121 and south of DFW Airport proposed to be rezoned from Planned Industrial District to Community Commercial District. (Public hearing scheduled 11/18) B. City Council to review Conditional Use Application CU86-08 submitted by Lee Chevrolet, Inc. Approx. 3 acres located near the southeast corner of William D. Tate Avenue and Ira E. Woods Avenue (S.H. 26) zoned Community Commercial. Request conditional use for an automobile dealership. (Public hearing scheduled 11/18) C. City Council to review proposed amendments to Compre- hensive Zoning Ordinance No. 82-73 Section 51, Open Space Regulations, and Section 60, Sign Standards. a (Public hearing scheduled 11/18) x D. City Council to review Thoroughfare Plan Update. (Presentation on 10/29, public hearing scheduled 11/18) 3 E. City Council to review minutes of the meeting of October 7, 1986. F. City Council to review appointment to the Convention & Visitors Bureau Board of Directors. G. City Council to review establishment of a reservation system for the pavilion at Parr Park. H. City Council to review bids received relative to the purchase of playground equipment for Cannon Elementary School. I. City Council to review bids received relative to the purchase of City vehicles. J. City Council to review schedule of surplus property for auction by the City. K. City Council to review revised concept plan for Dallas Road improvements. L. City Council to review proposed traffic control items: Three-way stop at Hall-Johnson Road and Roberts Road and No Parking zone at Pool Road and Ira E. Woods Avenue (S.H. 26) . M. City Council to review bid received relative to the remodeling of City Hall. N. City Council to review proposed change in worker' s compensation insurance carriers. O. City Council to review replat of a portion of Lot A, Block 1 , Bellaire Addition Section A (proposed Lee Chevrolet tract) . ( t IV. MISCELLANEOUS REPORTS AND/OR DISCUSSION V. ADJOURNMENT ' IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 7TH DAY OF NOVEMBER, 1986 AT 3 : 30 P.M. i I City Secretary i I i 0 f a E EMERGENCY AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL WORKSHOP TUESDAY, NOVEMBER 11 , 1986 AT 7 : 30 P.M. MUNICIPAL COURT ROOM #205 - 307 W. DALLAS ROAD II . BRIEFING P. City Council to review purchase of an ambulance for the Fire Department. III. EXECUTIVE SESSION A. City Council to recess to Conference Room #204 to p discuss real estate (acquisition of property for fire station and training facility) pursuant to Article 6252-17 , V.A.T.C.S. , Subsection 2 (f) . AM B. City Council to reconvene in the Court Room and take any necessary action relative to real estate. THIS EMERGENCY AGENDA WAS PREPARED BECAUSE IMMEDIATE ACTION IS NECESSARY TO ENSURE THE HEALTH, SAFETY, AND GENERAL WELFARE OF THE CITIZENS OF THE CITY OF GRAPEVINE, TEXAS. IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE LOTH DAY OF NOVEMBER, 1986 AT 2 :00 P.M. L eota'c� City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Workshop Session on this the llth day of November, 1986 at 7:30 p.m. in the Municipal Court Roan, 307 W. Dallas Road, with the following members present to wit: Tan Powers Mayor Ted R. Ware Mayor Pro Tem Ron Dyer Council Member Jim Glynn Council Member Sharron Spencer Council Member C. Shane Wilbanks Council Member Lynn R. Niedermeier Council Member constituting a quorum, with the following members of the City Staff: Dennis Dawson City Manager Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Karen Bowling City Secretary CALL TO ORDER Mayor Powers called the meeting to order. ZONING APPLICATION Z86-15, MR. HAROLD MUTTER Director of Community Development H. T. Hardy noted the subject tract is located east of the northbound service road to S.H. 121 near its intersection with Timberline Drive and south of the DEW Airport property. Mr: Harold Mutter, applicant, was requesting a zoning change from "PID" Planned Industrial Development District to "CC" Community Commercial District on approximately 57 acres. He briefly reviewed the site plan, which included a bowling center, automobile dealership, theater, office space, and several restaurants. The street plan was also noted. This zoning request was to be considered in public hearing on November 18, 1986. Brief comments from the City Council ensued. CONDITIONAL USE APPLICATION CU86-08, LEE CHEVROLET Director of Community Development H. T. Hardy advised this request involved approximately 3 acres located on the south side of Ira E. Woods Avenue/Dallas Road extending from William D. Tate Avenue east to Bellaire Drive. The tract was zoned "CC" Community Commercial District, with a conditional use requested for automobile sales and service. Council discussion included the proposed uses of the existing buildings, screening from the adjacent residential neighborhood, and easements on the property. Mr. Jim Johnson, applicant, also offered comments. This application was proposed for public hearing on November 18, 1986. NOTE: Council Member Dyer arrived during this discussion. PROPOSED COMPREHENSIVE ZONING ORDINANCE MMMVMTS SECTION 51 OPEN SPACE, SECTION 60 SIGN STANDARDS Mr. Hardy, Director of Community Development, reviewed proposed amendments to the Open Space Regulations relative to cash in lieu of land dedication. He advised the amendments recommended changing haw cash in lieu of is paid and when it is paid to allow an approved letter of credit to be accepted for payment and that it may be remitted on the day the plat is scheduled for consideration by the Council and Commission rather than the day the plat is submitted for Staff review. The possibility of extending the one mile radius for expenditure of cash-in-lieu-of funds was also discussed. Mr. Boyle addressed this issue and haw it would affect funds previously contributed. a F 11/11/86 t Council deliberation ensued. The general concensus favored flexibility in the ordinance relating to expenditure of the cash-in-lieu-of funds, while maintaining the intent to spend the money as close to the contributing subdivision as possible. Mr. Hardy also briefly noted amendments to the sign ordinance which were under t consideration. He reported the Planning & Zoning Commission had been working with representatives from the Chamber of Commerce regarding their concerns relative to the sign standards. These issues were scheduled for public hearing-on November 18, 1986. THOROUGHFARE PLAN UPDATE k k Public Works Director Jim Baddaker noted a public hearing relative to the 1986 Thoroughfare Plan Update was scheduled for November 18, 1986. He advised the proposal had been presented to the City Council on October 29, 1986 and offered to field questions or comments from the Council Members. There were none. CUMiITTEE APPOIN'1lw=, CONVENTION & VISITORS BUREAU F City Manager Dennis Dawson advised that the Amfac Hotel at DEW Airport had been sold and was now under management of the Hyatt Corporation. Mr. Abdul Suleman was replacing Mr. David Fulton as General Manager of the hotel, and it was recommended that he be appointed to serve on the Convention & Visitors F Bureau Board. There was little discussion. RESERVATION POLICY FOR PARR PARK PAVILION Director of Parks & Recreation Kevin Conklin advised the Parks & Recreation Board recommended establishment of a policy relative to reserving the use of the pavilion in Parr Park. The recommended policy provided that reservations should be confirmed seven working days in advance, with Grapevine residents/organizations receiving priority on the schedule. Hours of use are to be from 8:00 a.m. to 8:00 p.m. Sunday through Saturday, with reservations to be made in four-hour blocks. No more than two consecutive blocks may be reserved for the same day by the same party. s Lengthy discussion ensued, which included the possibility of a fee schedule also. It was determined that fees for the use of the pavilion were not necessary. Staff was directed to amend the policy statement to reflect that reservations must be confirmed seven working days in advance and to allow use of the facility for an entire day, if needed, thus eliminating the restriction of limiting reservations to two consecutive four-hour blocks. m z NOTE: Assistant City Manager Kelvin Knauf arrived during these deliberations. BID REVIEW, PURCHASE OF PLAYGROUND EQUIPMENT FOR CANNON Ef.,MMARY SCHOOL Director of Parks & Recreation Kevin Conklin reported that Miracle Recreation { Equipment Company had submitted a low bid of $15,780.00 for the purchase of playground equipment for use at Cannon Elementary School. An additional $2,000 to $3,000 was budgeted for the purchase of sand. Mr. Conklin noted s that the Cannon Elementary PTO had donated $3,000 to the project. During the ensuing discussion, Staff was directed to provide additional information regarding the purchase of sand to be placed under and around the installed playground equipment. € BID REVIEW, PURCHASE OF 1986-87 CITY VEHICLES Police Chief H.A. Deggans advised all departments consolidated their vehicle bids in order to benefit from cost savings. He noted the recommended bid awards were over $16,000 less than the total amount budgeted for vehicles. He then reviewed the bids for purchase of 25 vehicles, which totaled $275,159.00. The bid procedure and bid amounts were then discussed. 3 s (2) k f 11/11/86 SURPLUS PROPERTY FOR AUCTION Police Chief H.A. Deggans reviewed a schedule of surplus property obtained from all departments and proposed for disposal by auction. This included vehicles, office equipment, and miscellaneous unclaimed property from the police evidence room. Recommended auction date was December 6, 1986. Council deliberation centered around whether or not the System 34 computer should be retained. DALLAS ROAD PROJE(`I', REVIEW -REVISED CONCEPT PLAN Public Works Director Jim Baddaker reported changes made in the concept plan for improvements to Dallas Road extending from William D. Tate Avenue east to Spur 382 (Northwest Highway) . The revised plan provided for 12 feet of right-of-way behind the curbs, 28-foot wide driving lanes, and 20-foot medians. Total right-of-way needs had been reduced from 110 feet to 100 feet. He then reviewed the location of the buildings in relation to the proposed right-of-way and noted some encroachments. The proposed Dallas Road project was then discussed at length. The possibility of reducing the project size to a 4-lane roadway was suggested. Mr. Baddaker noted such a change in the project would result in a delay due to revision of the engineering drawings. He was to address the issue with the State Highway Department. REVIEW TRAFFIC CONTROL, STOP SIGNS HALL-JOHNSON & ROBERTS ROAD AND NO PARKING POOL ROAD AND IRA E. WOODS AVENUE (S.H. 26) Public Works Director Jim Baddaker noted residents had requested placement of stop signs on eastbound and westbound Hall-Johnson Road at Roberts Road. He advised investigation justified the request, which meets State warrants due to site distance problems at this intersection. Mr. Baddaker then reviewed the proposed No Parking designations on Ira E. Woods Avenue (S.H. 26) and Pool Road in conjunction with subsequent development of the 7-Eleven property on the southwest corner of said intersection. Council deliberation included inquiries concerning justification for the stop signs and reasoning for the difference in No Parking designations on both the north side and the south side of Ira E. Woods Avenue. Mr. Baddaker addressed these comments, after which Council Member Spencer requested that a street light be placed on Pool Road at School Access Road. BID REVIEW, INTERIOR RENOVATION OF CITY HALL Assistant City Manager Kelvin Knauf reviewed interior renovations proposed for the City Hall building on Main Street to accommodate additional Staff members. He advised three firms were solicited to bid on the project, with only one bid being received from Mr. Roy Stewart in the amount of $27,300.00. Brief comments from the Council Members ensued. REVIEW PROPOSED CHANGE IN WORKER'S COMPENSATION INSURANCE CARRIERS Assistant City Manager Kelvin Knauf advised the City had entered the Texas Assigned Risk Pool for worker's compensation insurance in October, 1986 and had been assigned to Aetna Insurance for coverage. Since that time, a proposal had been submitted by Employer's Insurance of Texas. Mr. Knauf reviewed the benefits of changing comp carriers and the cost savings. The issue was discussed momentarily with favorable comments. REVIEW REPLAT, LOT A, BLOCK 1, BELLAIRE ADDITION SECTICN A Public Works Director Jim Baddaker noted the proposed replat for a portion of Lot A, Block 1, of the Bellaire Addition Section A was in conjunction with the conditional use request for an automobile dealership on the southeast corner of Ira E. Woods Avenue (S.H. 26) and William D. Tate Avenue. The tract contained approximately 3 acres and was zoned "CC" Community Commercial District. Mr. Baddaker reviewed the replat, noting one site easement correction proposed before final consideration of the item on November 18, 1986. (3) fi 11/11/86 Y AMBULANCE PURCHASE Fire Chief Bill Powers recommended the purchase of a 1986 Type I ambulance in the amount of $49,147.48. He noted this particular ambulance had been used for display purposes and was to be obtained through the Houston-Galveston g Council of Governments. The vehicle itself and the method of purchase were then discussed. The City Council requested Staff prepare a specification sheet prior to final consideration of the purchase. x EXECUTIVE SESSION Mayor Powers then announced that the City Council would recess to the Conference Roan to discuss real estate (acquisition of property for fire station and training facility) pursuant to Article 6252-17, V.A.T.C.S., Subsection 2(f) . ! Upon reconvening momentarily in the Court Roan, all members of the City Council were present. It was reported that no action was necessary as a result of the closed session. MISCELLANEOUS REPORTS t r Mayor Pro Tem. Ware noted the Building Board of Appeals had met and was considering a recommendation for adoption of the 1986 editions of the Uniform Building Code and the Uniform Mechanical Code. E The issue regarding access from Grapevine High School to Pool Road was then noted by Council Member Niedermeier and discussed. The general concensus of the Council expressed a desire to cooperate with the school board to provide a more safe route for school traffic traveling from the high school parking lot to Pool Road. City Manager Dennis Dawson advised Staff would detail the issue with the school administrative staff and the school board. AATOUPNM �v i����A�r1� There being no further business to come before the City Council, a motion to adjourn the meeting was offered by Mayor Pro Tem. Ware. Council Member Niedermeier seconded the motion, which prevailed by the ensuing vote: t Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on q this the 16th day of December , 1986. APPROVED: Mayor ATTEST: 2 • i Cit Secretary i F S; f' i 1 S (4)