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HomeMy WebLinkAbout1986-11-11 Workshop/Executive Session � � � � AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL WORKSHOP TUESDAY, NOVEMBER 11 , 1986 AT 7: 30 P.M. MUNICIPAL COURT ROOM #205 - 307 W. DALLAS ROAD � i I . CALL TO ORDER i II. BRIEFING Ij A. City Council to review Zoning Application Z86-15 submitted by Mr. Harold Mutter. Approx. 57 acres � located east of S.H. 121 and south of DFW Airport proposed to be rezoned from Planned Industrial District to Community Commercial District. (Public hearing scheduled 11/18) B. City Council to review Conditional Use Application CU86-08 submitted by Lee Chevrolet, Inc. Approx. 3 acres located near the southeast corner of William D. � ¢ Tate Avenue and Ira E. Woods Avenue (S.H. 26) zoned � Community Commercial. Request conditional use for an automobile dealership. (Public hearing scheduled 11/18) C. City Council to review proposed amendments to Compre- hensive Zoning Ordinance No. 82-73 Section 51, Open Space Regulations, and Section 60, Sign Standards. a (Public hearing scheduled 11/18) x D. City Council to review Thoroughfare Plan Update. _ (Presentation on 10/29, public hearing scheduled 11/18) 3 E. City Council to review minutes of the meeting of ; October 7, 1986. F. City Council to review appointment to the Convention & Visitors Bureau Board of Directors. G. City Council to review establishment of a reservation system for the pavilion at Parr Park. H. City Council to review bids received relative to the purchase of playground equipment for Cannon Elementary School. I. City Council to review bids received relative to the • purchase of City vehicles. J. City Council to review schedule of surplus property for auction by the City. K. City Council to review revised concept plan for Dallas Road improvements. L. City Council to review proposed traffic control items: Three-way stop at Hall-Johnson Road and Roberts Road and No Parking zone at Pool Road and Ira E. Woods Avenue (S.H. 26) . M. City Council to review bid received relative to the remodeling of City Hall. N. City Council to review proposed change in worker' s � compensation insurance carriers. � O. City Council to review replat of a portion of Lot A, � Block 1 , Bellaire Addition Section A (proposed Lee Chevrolet tract) . � � � � � � � a � � �' � � E � � � � � EMERGENCY AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL WORKSHOP �, TUESDAY, NOVEMBER 11 , 1986 AT 7 : 30 P.M. � MUNICIPAL COURT ROOM #205 - 307 W. DALLAS ROAD � � � = II . BRIEFING P. City Council to review purchase of an ambulance for the Fire Department. III. EXECUTIVE SESSION � A. City Council to recess to Conference Room #204 to p discuss real estate (acquisition of property for fire � station and training facility) pursuant to Article 6252-17 , V.A.T.C.S. , Subsection 2 (f) . B. City Council to reconvene in the Court Room and take any necessary action relative to real estate. THIS EMERGENCY AGENDA WAS PREPARED BECAUSE IMMEDIATE ACTION IS NECESSARY TO ENSURE THE HEALTH, SAFETY, AND GENERAL WELFARE OF THE CITIZENS OF THE CITY OF GRAPEVINE, TEXAS. IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE lOTH DAY OF NOVEMBER, 1986 AT 2 :00 P.M. � Cit Secretary � � � � � � � � � � � STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Workshop Session on this the llth day of November, 1986 at 7:30 p.m. in the Municipal Court Roc�n, 307 W. Dallas Road, with the following members present to wit: � Tan Powers Mayor Ted R. Ware Mayor Pro Tem Ron Dyer Council Member Jim Glynn Council Nlember Sharron Spencer Council M�ember C. Shane Wilbanks Council Member Lynn R. Niedermeier Council N�ember constituting a quox-tun, with the following members of the City Staff: Dennis Dawson City Manager Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Karen Bawling City Secretary GALL TO ORDER Mayor Powers called the meeting to order. ZONING APPLICATI�T Z86-15, MR. HAFtOLD MU'ITER Director of Community Developnent H. T. Hardy noted the subject tract is located east of the northbound service road to S.H. 121 near its intersection with Timberline Drive and south of the DFW Airport property. Mr: Harold Mutter, applicant, was requesting a zoning change fran "PID" Planned Industrial Develognent District to "CC" Cca�m�uzity C�rcial District on approximately 57 acres. He briefly reviewed the site plan, which included a bawling center, autcmobile dealership, theater, office space, and several restaurants. The street plan was also noted. This zoning request was to be considered in public hearing on Novemb�r 18, 1986. Brief c�nts fran the City Council ensued. CONDITIONAL USE APPLICATION CU86-08, LEE Q3EVROI,EZ' Director of Cammunity Develognent H. T. Hardy advised this request involved approximltely 3 acres located on the south side of Ira E. Woods Avenue/Dallas Road extending from William D. Tate Avenue east to Bellaire Drive. The tract was zoned "CC" Coa�munity Ca�arercial District, with a conditional use reguested for aut�nobile sales and service. Council discussion included the proposed uses of the existing buildings, screening fran the adjacent residential neighborhood, and easements on the property. Mr. Jim Johnson, applicant, also offered coir��ents. This application was proposed for public hearing on November 18, 1986. NOTE: Council Member Dyer arrived during this discussion. PROPOSID CONSPREHII�ISIVE ZONING ORDINANCE ANID.VDN�VTS ��� SDCTION 51 OPIIV SPACE, SECTION 60 SIQV STANDARDS Mr. Hardy, Director of Ccx�munity Develo�nexit, reviewed proposed amenchnents to the Open Space Regulations relative to cash in lieu of land dedication. He advised the amendmP.nts recamieazded changing haw cash in lieu of is paid and when it is paid to allow an approved letter of credit to be accepted for gayment and that it may be remitted on the day the plat is scheduled for consideration by the Council and Conmission rather than the day the plat is sukxnitted for Staff review. The possibility of extending the one mile radius for expenditure of cash-in-lieu-of funds was also discussed. Mr. Boyle addressed this issue and haw it would affect funds previously contributed. � a F 11/11/86 f Council deliberation ensued. The general concensus favored flexibility in the ordinance relating to expenditure of the cash-in-lieurof funds, while maintaining the intent to spend the mpney as close to the contributing j` subdivision as possible. Mr. Hardy also briefly noted amendments to the sign ordinance which w�ere under t consideration. He reported the Planning & Zoning Ccxm►ission had been working # with representatives frcm the Chamb�r of Comt�erce regarding their concerns � relative to th�e sign standards. � These issues were scheduled for public hearing_on November 18, 1986. � � THOROU(��'ARE PLAN UPDATE � k k Public Works Director Jim Baddaker noted a public hearing relative to the 1986 Thoroughfare Plan Update was scheduled for Nove.mber 18, 1986. He advised the � proposal had been presented to the City Council on October 29, 1986 and � offered to field guestions or caYanents frcm the Council Nlembers. There wpxe � none. � � CC�M'iITTEE APPOIN'1T�ID.VT, CONVIIVTION & VISITORS BUREAU � F City Manager Dennis Dawson advised that the Amfac Hotel at DFW Airport had � been sold and was now under management of the Hyatt Corporation. Mr. Abdul � Suleman was replacing Mr. David Fulton as General Manager of the hotel, and it � was rec�anended that he be appointed to serve on the Convention & Visitors � F Bureau Board. There was little discussion. � � � RESERVATION POLICY FOR PARR PARK PAVILION � � Director of Parks & Recreation Kevin Conklin advised the Parks & Recreation � Board rec�mended establishment of a policy relative to reserving the use of � the pavilion in Parr Park. The recamtended policy provided that reservations should be confirmed seven working days in advance, with Grapevine � residents/organizations receiving priority on the schedule. Hours of use are , � to be fran 8:00 a.m. to 8:00 p.m. Sunday through Saturday, with reservations � to be made in four-hour blocks. No more than two consecutive blocks may be � reserved for the same day by the same party. �. s Lengthy discussion ensued, which included the possibility of a fee schedule � also. It was determined that fees for the use of the gavilion were not � necessary. Staff was directed to am�end the policy statement to reflect that � reservations must be confirmed seven w�rking days in advance and to allow use � of the facility for an entire day, if needed, thus eliminating the restriction � of limiting reservations to two consecutive four-hour blocks. � � z NOTE: Assistant City Manager Kelvin Knauf arrived during these deliberations. � � , BID REVIEinT, PURCHASE OF PLAYGROUND EQUIPN�IT FOR C�NNON II.,II�]TARY SCHOOL � _ & � Director of Parks & Recreation Kevin Conklin reported that Miracle Recreation � { Equignent Cc�pany had sukmitted a low bid of $15,780.00 for the purchase of � playground equign�ent for use at Cannon Elementary School. An additional � $2,000 to $3,000 was budgeted for the purchase of sand. Mr. Conklin noted s that the Cannon Ele.mentary P'I'0 had donated $3,000 to the project. � � During the ensuing discussion, Staff was directed to provide additional � information regarding the purchase of sand to be placed under and around the � �_�, � installed playground equignent. x � BID R�.'VIEW, PURCHASE OF 1986-87 CITY VEHICLES � � Police Chief H.A. Deggans advised all departznents consolidated their vehicle � bids in order to benefit frcan cost savings. He noted the recamiended bid � awards were over $16,000 less than the total amount budgeted for vehicles. He then reviewed the bids for purchase of 25 vehicles, which totaled $275,159.00. ; The bid procedure and bid amounts were then discussed. � ; 3 s � � �' (2) � k � f' � 11/11/86 SURPLUS PROPF�I'Y FOR AUCTION Police Chief H.A. Deggans reviewed a schedule of surplus property obtained fran all departme.nts and proposed for disposal by auction. This included vehicles, office equigne.nt, and miscellaneous unclaimed property frcan the police evidence room. Reco�mlended auction date was December 6, 1986. Council deliberation centered around whether or not the System 34 camputer ,..� should be retained. . DALJ�AS ROAD PROJDC,`I', REVIEW -REVISID CONCEPT PLAN Public Works Director Jim Baddaker reported changes made in the concept plan for improvements to Dallas Road extending frcan William D. Tate Avenue east to Spur 382 (Northwest Highway) . The revised plan provided for 12 feet of right-of-way behind the curbs, 28-foot wide driving lanes, and 20-foot medians. Total right-of-way needs had been reduced fran 110 feet to 100 feet. He then reviewed the location of the buildings in relation to the proposed rightrof-way and noted same encroacY�nents. The proposed Dallas Road project was then discussed at length. The possibility of reducing the project size to a 4-lane roadway was suggested. Mr. Baddaker noted such a change in the project wc�uld result in a delay due to revision of the engineering drawings. He was to address the issue with the State Highway Department. REVIEW TRAFFIC CONTROL, STOP SI(Q�TS HALL-JOHNSON & ROBERTS ROAD AND NO PARKING POOL ROAD AND IRA E. Wl70DS AVIIVUE (S.H. 26) Public Works Director Jim Baddaker noted residents had requested placement of stop signs on eastbound and westbound Hall-�ohnson Road at Roberts Road. He advised investigation justified the request, which meets State warrants due to site distance problems at this intersection. Mr. Baddaker then reviewed the proposed No Parking designations on Ira E. Woods Avenue (S.H. 26) and Pool Road in conjunction with subsequent develoFxnent of the 7-Eleven property on the southwest corner of said intersection. Council deliberation included inquiries concerning justification for the stop signs and reasoni.ng for the difference in No Parking designations on both the north side and the south side of Ira E. Woods Avenue. Mr. Ba.ddaker addressed these c�nts, after which Council Nlember Spencer requested that a street light be placed on Pool Rr�ad at School Access Road. BID REVIEyV, INTERIOR RENOVATION OF CITY HATT, Assistant City Manager Kelvin Knauf reviewed interior renovations proposed for the City Hall building on Main Street to accommodate additional Staff inembers. He advised three firms were solicited to bid on the project, with only one bid ' being received fran Mr. Roy Stewart in the amount of $27,300.00. Brief cc�nments fran the Council Members ensued. REVIET�V PROPOSID (�i1�TGE IN �nARKER'S G'OMPE�TSATION INSURANCE CARRIERS Assistant City Manager Kelvin Knauf advised the City had entered the Texas Assigned Risk Pool for w�rker's compensation insurance in October, 1986 and had been assigned to Aetna Insurance for coverage. Since that time, a proposal had been sukniitted by F�nployer's Insurance of Texas. Mr. Knauf reviewed the benefits of changing comp carriers and the cost savings. The issue was discussed momentarily with favorable comments. REVIEW REPLAT, I�O�I' A, BI�OC'K 1, BELI�IRE ADDITION SECTI� A Public Works Director Jim Baddaker noted the proposed replat for a portion of Lot A, Block 1, of the Bellaire Addition Section A was in conjunction with the conditional use request for an autcenobile dealership on the southeast corner of Ira E. Woods Avenue (S.H. 26) and William D. Tate Avenue. The tract contained approximately 3 acres and was zoned "CC" Canrnanity Comnercial District. Mr. Baddaker reviewed the replat, noting one site easement correction proposed before final consideration of the item on November 18, 1986. (3) � fi � 11/11/86 ` � � Y ANIBULANCE PURC�iASE x � Fire Chief Bill Powers reconenended the purchase of a 1986 Type I ambulance in ° the amount of $49,147.48. He noted this particular ambulance had been used � for display purposes and was to be obtained through the Houston-Galveston g Council of Governments. � � ' The vehicle itself and the method of purchase were then discussed. The City � Council requested Staff prepare a specification sheet prior to final � € consideration of the purchase. � }. x E?�CUTIVE SESSION � € Mayor Powers then announced that the City Council would recess to tlze � Conference Roc�n to discuss real estate (acquisition of property for fire � station and training facility) pursuant to Article 6252-17, V.A.T.C.S., � Subsection 2(f) . g Upon reconvening m�xnentarily in the Court Roan, all members of the City �: Council were present. It was reported that no action was necessary as a � result of the closed session. � MISC�LI�ANEOUS REPORTS � t r Mayor Pro Tem Ware noted the Building Board of Appeals had met and was � considering a rec�ndation for adoption of the 1986 editions of the Uniform Building Code and the Uniform Mechanical Code. �: £ E The issue regarding access frcm Grapevine High School to Pool Road was then � noted by Council N1�ember Niedernleier and discussed. The general concensus of � the Council expressed a desire to cooperate with the school board to provide a � more safe route for school traffic traveling frcHn the high school parking lot � to Pool Road. City Manager Dennis Dawson advised Staff would detail the issue : � with the school administrative staff and the school board. �: `w ¢ L'!L/l1�V1�1Y1•ll.:dvi �� �a�. t € There being no further business to come before the City Council, a motion to � adjourn the meeting was offered by Mayor Pro Tem Ware. Council M�ember Niedermeier seconded the motion, which prevailed by the ensuing vote: ' � � t Ayes: Pow�ers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier � >. Nays: None ;; � � PASSID AND APPROVID BY Tf� CITY COUNCIL OF TI� CITY OF GRAPEVINE, TEXAS on q this the 16th day of Decc�nY�er , 1986. � , � � APPROVED: � �� § � ���� t. Mayor � € € � A'ITEST: � �<_ � 2 � • �i # � Cit Secretary � � � � � � ! �. � F S. f' i i s � (4) ' � � �