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HomeMy WebLinkAboutItem 23 - MinutesITEM # d-3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of November, 2012 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:17 p.m. ITEM 1. UPDATE ON RESIDENTIAL LOT COVERAGE IN HISTORIC DISTRICT Mayor Pro Tern Wilbanks updated the City Council on the Historic Preservation Commission's review of the City ordinance regarding residential lot coverage in the Historic District. He stated that infill development was creating concerns on preserving and protecting the historic district and that the City was working with a consultant to draft an ordinance addressing these concerns. There was no formal action taken by the City Council. ITEM 2. BRIEFING ON POTENTIAL ONCOR ELECTRIC SUBSTATION LOCATION City Manager Rumbelow stated that Oncor Electric had been researching potential substation sites in Grapevine for four to five years. He then introduced Mr. Willie Cothrum representing Oncor in their search for a suitable substation location. Mr. Cothrum stated that the current site option containing 3.99 acres is located at the intersection of Texan Trail and Old Dallas Road. Mr. Cothrum noted that Oncor was looking into future power source needs for Grapevine and that constructing a new substation would assist in handling Grapevine's needs. 1 There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the workshop at 6:41 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2012. ATTEST: Jodi C. Brown City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of November, 2012 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:43 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Note: Council Member Coy arrived during the closed session at 6:48 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. 1106112 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:49 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2012. ATTEST: Jodi C. Brown City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of November, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Roy Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, ILLUMINATED STREET NAME SIGN PROGRAM Public Works Director Stan Laster presented information to the Council regarding a possible phased -in program for the installation of illuminated street name signs on traffic signals at various intersections throughout the City. Mr. Laster stated the illuminated street name signs would improve street name visibility, legibility, navigation and driver safety. He noted illuminated street name signs were currently used on Main Street in the historic district. Mr. Laster then reviewed the possible first phase of installing 39 signs at ten signals in the DFW Connector and 12 signs at three signals in Ira E. Woods Avenue /State Highway 26 Widening Project. The Council was interested in the concept of installing illuminated street name signs and requested additional information on design installation and maintenance costs. 11/06/12 ITEM 2. RESOLUTION, AUTHORIZE PURCHASE OF LADDER FIRE TRUCK Fire Chief Steve Bass recommended approval of a resolution authorizing the purchase of a Pierce Ladder Fire Truck from Siddons -Martin Emergency Group in the amount not to exceed $1,199,440.00 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Funding for this purchase will come from the issuance of Certificates of Obligation. The Fire Department received approval to purchase this new pumper in the Vehicle and Equipment Replacement List for FY2013. This purchase will replace the E -ONE Bronto ladder truck, as discussed during the budget process, and funds from the Bronto sale will be returned to the Fleet fund. Council Member Spencer, seconded by Council Member Lease, offered a motion to approve the resolution authorizing the purchase as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A NEW PIERCE LADDER FIRE TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE ITEM 3. RESOLUTION, AUTHORIZE PURCHASE OF OUTDOOR FITNESS STATIONS Parks & Recreation Director Doug Evans recommended approval of a resolution authorizing the purchase of two outdoor fitness stations from The PlayWell Group in the amount not to exceed $32,559.20 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Mr. Evans stated an outdoor fitness station, matching the station at Oak Grove Park, would be installed at both Parr Park and Pickering Park. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the resolution authorizing the purchase of the outdoor fitness stations. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -81 2 1i I R011-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TWO OUTDOOR FITNESS STATIONS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolution, Intent to Finance Expenditures, Fire Truck Purchase Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures in the amount of $1,300,000.00 to be incurred relative to purchasing a Pierce Ladder Fire Truck. This resolution allows for expenditure of funds occurring prior to the bond sale to be reimbursed from the proceeds of the bonds. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 5. Award Water Treatment Plant Storage Tanks No. 1. 2 and 4 Structural Repairs and Painting Contract Public Works Director recommended awarding of the Water Treatment Plant Storage Tanks No. 1, 2 and 4 structural repairs and painting contract to William Painting & Sandblasting Company in the amount of $773,270.00 and authorizing Staff to execute a contract. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 3 11/06/12 Item 6. Ordinance. Amend 23 Traffic. No Parkina Zones Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, Section 23 -63, No Parking Zones, prohibiting parking at various locations on Southwest Grapevine Parkway and Grayson Drive. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2012-58 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23 -63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE . AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Remove Business 114 L/Northwest Highway from State Roadway System Public Works Director recommended approval of a resolution concurring with the State of Texas' intent to remove Business 114 L/Northwest Highway from the State System and authorizing the City Manager to forward the resolution to the Texas Department of Transportation (TxDOT). Removal of Northwest Highway from the State's system, for the portion of roadway between Ruth Wall Road and State Highway 114 Service Road westbound, will enable the City to address future improvements under the City's design and construction standards instead of TxDOT's standards. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -83 4 t A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, CONCURRING IN THE STATE'S INTENTION TO REMOVE BUSINESS 114 L FROM THE STATE SYSTEM AND PROVIDING AN EFFECTIVE DATE Item 8. Award Book Leasing Services Annual Contract Library Director recommended approval of awarding a book leasing services annual contract to Brodart McNaughton Book Service in the amount not to exceed $20,833.43. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Resolution, Authorize Ambulance Purchase Fire Chief recommended approval of a ambulance from Professional Ambulance Interlocal Participation Agreement with the (Buyboard). resolution authorizing the purchase of an in the amount of $207,717.50 through an Local Government Purchasing Cooperative Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A NEW 2013 AMBULANCE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10: Renew Fire Uniforms Annual Contract Fire Chief recommended approval to renew an annual contract for the purchase of fire uniforms from GST Public Safety Supply, LLC in the budgeted amount of $65,000.00 through an Interlocal Agreement with the City of Bedford. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 5 11/06/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Resolution, Award Protective Clothing Inspection and Repairs Annual Contract Fire Chief recommended approval of a resolution awarding an annual contract with optional renewals for the inspection and repairs of protective clothing for the Fire Department to a sole source vendor, Gear Cleaning Solutions, LLC, in the budgeted amount of $16,000.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE GEAR CLEANING SOLUTIONS, LLC A SOLE SOURCE VENDOR FOR THE PURCHASE OF INSPECTION AND REPAIR SERVICES FOR PROTECTIVE CLOTHING FOR THE GRAPEVINE FIRE DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution, Authorize Playground Equipment Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of playground equipment for Oak Ridge Park from Webuildfun, Inc./Miracle Recreation Equipment Company in the amount not to exceed $55,302.97 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND EQUIPMENT THROUGH AN ESTABLISHED 0 1106112 INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Award Informal Quote for Resurfacing Dove Park Tennis Courts Parks & Recreation Director recommended approval of awarding an informal quote for resurfacing the Dove Park tennis courts to Dobbs Tennis Courts, Inc. in the amount of $23,100.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Resolution, Declaring Certain Items Surplus Property Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY AS SURPLUS AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Interlocal Cooperative Purchasing Agreement, City of Cedar Hill, Texas Administrative Services Director recommended approval of a resolution authorizing an Interlocal Cooperative Purchasing Agreement with the City of Cedar Hill, Texas forvarious goods and services commonly utilized by both entities. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 7 11/06/12 RESOLUTION NO. 2012 -88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF CEDAR HILL, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Traffic Signal Emergency Vehicle Pre - emption Equipment Purchase Public Works Director recommended approval of a resolution authorizing the purchase of traffic signal emergency vehicle pre - emption equipment from Consolidated Traffic Controls, Inc. as a sole source provider and through an Interlocal Participation Agreement with the Houston - Galveston Area Council (HGACBuy). The 2012 -2013 Quality of Life budget includes $499,000.00 in funding to implement Phase 2 of this project, which includes 38 intersections and 35 Police Department vehicles. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012 -89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TRAFFIC SIGNAL EMERGENCY VEHICLE PRE - EMPTION EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the October 16, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None is 1 ADJOURNMENT Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:49 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2012. Jodi C. Brown City Secretary D APPROVED: William D. Tate Mayor