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HomeMy WebLinkAbout1986-06-03 Regular Meeting� ; 7 ! � AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 3 , 1986 AT 7: 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET � � I . CALL TO ORDER II. INVOCATION: Council Member Sharron Spencer � III . CITIZENS REQUESTS IV. CONSENT AGENDA ' Consent items are deemed to need little Council delibera- tion and will be acted upon as one business item. Any ' member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with � Staff recommendations . , � � A. Consider minutes of Council meetings of April 15 and � May 13, 1986 . City Secretary recommends approval as � published. � ; B. Consider an ordinance establishing load limit of 10, 000 � � pounds on Mustang Drive box culvert approximately 1/4 ' mile west of William D. Tate Avenue. Public Works � � Director recommends approval. ; ; � � C. Consider an ordinance abandoning a portion of an j x easement on Lot 9 , Block 1 of Grapevine Lake Estates. ; � Public Works Director recommends approval. ! � x V. NEW BUSINESS ' ; z ; � A. City Council to consider a resolution expressing ; � appreciation for dedicated public service rendered by � � Mr. Harlen Joyce. � ° B. City Council to consider reengagement of Peat, Marwick, � � Mitchell & Co. as auditors for fiscal years ending � � September 30, 1986 and 1987. � � � � C. City Council to consider a request submitted by Fred � � Joyce-Mary Myers Enterprises, Inc. for waiver of the � 1 � � 1-year waiting period for denied zoning application and � take any necessary action. � � Y � D. City Council to review a study on the City' s data ' ; processing needs and take any necessary action. � ; � �: � E. City Council to discuss regulation of landscaping in � � public rights-of-way and take any necessary action. � � S � F. City Council to consider a resolution instructing the ;, � City Staff to take all necessary action for con- � ; sideration of proposed amendments to Section 51 , Open � � Space Requirements, of Comprehensive Zoning Ordinance � j No. 82-73 , as amended, and setting a public hearing � date.� g � G. City Council to consider limiting terms of service on � citizen committees and take any necessary action. � � 2 � � } � � a � � :� � � H. City Council to consider presenting State Highway 121 ' ' plans to State Highway Department in Austin and take any necessary action. VI . OLD BUSINESS ' a A. City Council to consider Zoning Application Z86-08 � (Foster & Wood) and a subsequent ordinance, if � applicable. � B. City Council to discuss and review traffic study assumptions as presented by Freese & Nichols consulting � engineers and take any necessary action. � VII . MISCELLANEOUS REPORTS AND/OR DISCUSSION VIII . ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S, AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF MAY, 1986 AT 3 : 00 P.M. ' � � � , 7 ; City Secretary � � ' � ;� � � � � � � i � 3 3 � i ; � , ¢' � � E � :� E � b � � i � } � � 4 + `r i � � � ? � � � � � � � � � i ? � � � j i � � I � i � f I [� I " b � 1 STATE OF TEXAS COUN'IY OF TARRANT CITY OF Q2APEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of June, 1986 at 7:30 p.m. in the Council Chambers, 413 Main Street, with the following me.mbers present to-wit: Tcm Powers Mayor �ed R. Ware Mayor Pro Tem Ron Dyer Council Member Jim Glynn Council Ni�ember Sharron Spencer Council Member C. Shane Wilbanks Council Me.mber Lynn R. Niedermeier Council Nl�mber constituting a quonun, with the follawing members of the City Staff: James L. Hancock City Manager Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Karen Spann City Secretary CALL TO ORDER Mayor Powers called the meeting to order. INVOCATION The Invocation was delivered by Council Member Spencer. CODISENT AGIIVDA The first order of business was for the City Council to consider the consent agenda items, which were de�ed to need little discussion and were acted upon as one business iteln. Mayor Powers asked if there was any member of the audience or the City Council who wished to remove an iten frcm the consent agenda for full discussion. There were none. Consideration of the Minutes Ci�y Secretary rec�nded approval of the minutes of the meetings of April 15 and May 13, 1986 as published. Nbtion by Council Member Wilbanks and seconded by Council Nlember Niedernteier to approve as reca��ended prevailed by the ensuing vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None Ordinance, Establish Load Limit on Mustang Drive Box C�.ilvert Public Works Director recam�ended approval of an ordinance establishing a 10,000 pound axle or tandem load limit on the Mustang Drive box culvert located approx�m�ately one-quarter mile west of William D. Tate Avenue. The caption of the proposed ordinance was presented for the record. Nbtion by Council Nlember Wilbanks and seconded by Council Me�nber Niedermeier to approve as rec�nded prevailed by the ensuing vote: Ayes: Pow�ers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None ORDINANCE NO. 86-37 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS ANIELVDING SECTION 23-73 OF TI� C:ODE OF ORDINANCES OF TI� CITY OF GRAPEVINE, TEXAS TO PROHIBIT Tf� TRAVEL OF CERTAIN VEHICLF�S OVER THE MUSTANG DRIVE BOX i i , I ! 6/3/86 � ; , _ 1 CULVERT LOCATID ONE QUAR`I�R MlLE WEST OF ; WILLIAM D. TATE AVEL�LTE; AUTHORIZING � EREC,'TION OF TRAFFIC REGULATION SIQVS; PROVIDING A PELV�ILTY NOT TO EXCEID 'I'I� SUM i OF �IO H[INDRID DOLL�ARS ($200.00) FOR EACH � OFFIIVSE AND A SEPARATE OFFINSE SHAI�, BE � DF�ENIED CONIl�'1ITTID UPON EACH DAY DURING OR ON WHICH A VIOLATION OCC�TRS; PROVIDING A � SEVERABILITY CLAUSE; DECLARING AN '. II�RGF�ICY AND PROVIDING AN EFFECTIVE DATE Ordinance, Abandon Easement in Grapevine Lake Estates ' i Public Works Director recamtiended approval of an ordinance abandoning a portion of an easement on Lot 9, Block 1 of Grapevine Lake Estates. ', The caption of the proposed ordinance was presented for the record. Motion by Council Member Wilbanks and seconded by Council Member Niedermeier ' to approve as rec�nded prevailed by the ensuing vote: ' Ayes: Paw�ers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedernteier ' Nays: None ', ORDINANCE N0. 86-38 ' AN ORDINANC� ABANDONING AND VACATING A ' PORTION OF AN EASII�NT I�OCP,TID ON LOT 9, BIACK 1, GRAPEVINE I�AF� ESTATFS IN TI� CITY OF GRAPEVINE, TEXAS, AS HEREINAFI'ER DFSCRISED; PROVIDING A SEVERABILITY ', C�LAUSE; AND DECLARING AN II�IEFtGETICY ' RESOLUTION, APPRECIATION OF H11�LII�T JOYGE ' The next order of business was for the City Council to consider a resolution , expressing appreciation for dedicated public service rendered by Mr. Harlen ' Joyce. At the request of the Planning & Zoning Cc�mission and the City Council, a ' resolution has been prepared to express appreciation for over 24 years of public service rendered by Mr. Harlen Joyce as a member of the Planning & Zoning Cc�tnission. City Secretary Karen Spann read the caption of the proposed resolution. Council Member Glynn made a motion that the resolution be approved. The ', motion was seconded by Council Nlember Spencer and prevailed by the ensuing ', vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedernleier Nays: None RESOLUTION NO. 86-18 1 A RE.SOLUTION OF THE CITY OF COiJNCIL OF Tf� , CITY OF C�2APEVINE, TEXAS FXPRESSING � APPRECIATION FOR THE DIDICATID PUBLIC � SERVICE OF MR. HARI�I JOYCE ! ; I REF�TIGAGII�NT, AIJDITORS, F/Y 1985-86 � The next order of business was for the City Council to consider reengagem�ent of Peat, Marwick, Mitchell & Co. as auditors for fiscal years ending i SeptPSnber 30, 1986 and 1987. � E � City Manager Jim Hancock advised the Peat, Marwick, Mitchell staff had audited � the City's records for the past five years and proposed reengagement for an j additional two years. He noted their assistance in receipt of the j distinguished Certificate of Conform�zce fran the Government Finance Officers ; Association for the past two years. ; I I � (2) � k � f � 6/3/86 Mr. Clyde Wo��ack, representing Peat, Marwick, Mitchell & Co., stated their desire to return as auditors for the City of Grapevine and noted benefits of their reengagement. Questions and comnents frcgn the Council followed. Topics of discussion included the reports and schedules produced fro�n the audit, the costs and hourly figures associated with the 1984-85 audit, and fees proposed for the ensuing two years. The possibility of reengagement for only one year was also noted. � Following these deliberations, a motion was offered by Council Nlember Niederm�eier to reengage Peat, Marwick, Mitchell & Co. as auditors for the 1985-86 fiscal year, with the fee not to exceed $31,000. Council Member Glynn seconded the motion, which prevailed by the ensuing vote: Ayes: Pauers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None JOYCE-MYERS REQUFST TO �IVE 1-YEAR 4�,ITING PERIOD, DEDTIID ZONING CASE The next item before the City Council for consideration was a request suLmitted by Fred Joyce-Mary Myers Enterprises, Inc. for waiver of the 1-year waiting period for denied zoning application (Appendix D, Section 67A3) and take any necessary action. The zoning application in question is Z86-05, which included 5.47 acres of � land located on the west side of Parr Road and east of the High Country sub- division (Estill tract) . The case had been denied on March 18, 1986. Mr. Joyce reviewed his reasons for requesting a waiver of the one-year waiting period for reconsideration of the same zoning classification. He noted that this case had been heard jointly with tw� other similar cases in the same area of the City, that the Planning & Zoni.ng Conmission had rec�nded approval by a vote of 5 to 2, and that the Council's 3-3 tie vote was not a clear denial of the case. This issue was discussed by the City Council, after which Mayor Pro Tem Ware offered a motion to grant the waiver request. Council M�emb�r Dyer seconded the motion, which prevailed by the ensuing vote: Ayes: Ware, Dyer, Wilbanks, & Niedermeier Nays: Pawers, Glynn, & Spencer ST[TDY, DATA PROCFSSING NEIDS The next order of business was for the City Council to review a study on the City's data processing needs and take any necessary action. Police Chief H. A. Deggans then reviewed a study prepared by IBM of the future needs of the Police, Courts, Parks & Recreation and Cam�nanity Develognent Departments, all located at 307 W. Dallas Rpad. It was noted that the System 34 presently used by the Police and Courts was almost operating at maxim�un capacity. The subsequent Staff rec�mendation was that a Syst�n 36 cca�rputer be considered in the 86-87 budget for use by the four departments located in the Police Building. The future growth and data processing capacity needed was discussed, especially relative to police activities. Possible solutions to provide adequately for these needs w�ere also addressed, as well as the possibility of engaging an independent consultant for review of the matter. Mr. Jerry Woodard, representing International Business Machines, also offered cc�ments. The general concensus of the Council instructed the Police, Courts, Parks & Recreation and Cammunity Develognent Departrnents to budget for a System 36 computer for the 1986-87 fiscal year. No formal action was taken by vote of the City Council. DISCUSS, RIGHT-0E-V�Y LANDSCAPING POLICY The next order of business was for the City Council to discuss regulation of landscaping in public rights-of-way and take any necessary action. (3) i 6/3/86 � i � Public Works Director Jim Baddaker reviewed the potential problems resulting ; fran landscaping placed in public rights-of-way by the developers. These included landscape maintenance after ccxnpletion of the developnent, obtaining ; parts for repair of the different irrigation systems, and possible landscape ; develognent over utility lines. Staff rec�ndation was that no extensive landscaping be allowed in the rightrof-way and that no irrigation systems be � allowed in the right-of-way e�cept in those instances where it is assigned to a specific lot and block ntunber and is part of a single family front yard. Parks & Recreation Director Kevin Conklin gave a slide presentation ', delineating some of the current rightrof-way landscaping in the City and noted , his concerns. ' Topics of Council deliberation included (1) the cost of maintaining these rights-of-way, (2) what w�uld be considered allowable types of landscaping, ', (3) property owner responsibilities for maintenance, and (4) how to regulate ', where rightrof-way landscaping would be allowed. ', No formal action was taken by the City Council. Mr. Conklin was directed to ' establish what controls w�uld be needed if right-of-way landscaping w�ere to be ' encouraged and the approximate cost for maintenance. RDCFSS & RECONVIIVE '' A brief recess was then taken by the City Council. All Council Members were present upon reconvening momentarily in the Council Chambers. ' RE.SOLUTION, AUTHORIZE STAFF TO PROC� WITH PUBLIC HEARING FOR AN�iL1MENTS TO OOD�REE�ISIVE ZONING ORDINANCE, SECTION 51, OPEN SPACE REQUIRII�ITS The next item before the City Council was to consider a resolution instructing the City Staff to take all necessary action for consideration of proposed ' amendments to Section 51, OpPaz Space Req�zixe�nents, of Ccenprehensive Zoning Ordinance No. 82-73, as amended, and setting a public hearing clate. City Secretary Karen Spanrz presented the caption of the proposed resolution and advised the proposed amenc7ment to Section 51 wc�uld provide one additional , position for the Opexi Space Ccx�mittee. Nlembership on this committee presently ' stands at four, which allows tie votes. Such a tie vote regarding a recent ' decision of the ca�nittee illustrated the need for an additional mP.mber. ; Rec�nded public hearing date was July 15, 1986. , ' There being little discussion, Mayor Pro Tem Ware made a motion that the ; resolution be approved. Council Member Glynn seconded, and the motion ! prevailed by the ensuing vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None , RESOLUTION N0. 86-19 ; A RESOLUTION INSTI'IUTING A NEW ZONING GASE � OR CASFS IN ORDER TO CONSIDER ANIENDING AND ' CHADTGING TF� CITY'S COMPRF�FlII�1SIVE ZONING ORDINANCE� ORDINI�NCE N0. 82-73� AS j AN�TDID, S�ME ALSO BEING I�IOWN AS APPIIVDIX ' "D" OF � CODE OF ORDINANCFS OF � CITY ; OF GRAPEVINE, TEXAS BY AN�TDING S�CI'ION 51 I RII�ATING TO OPEN SPACE REQUIRFl��N'rS; "` ' AUTHORIZING TI� ADVF•RTISF��V'I' FOR PUBLIC f � FiEARINGS PURSUAN'.0 TO TEX. REV. CIV. STAT. � ANN. ART. 1011a-1011e; SETI'ING A DATE FOR ; � PUBLIC HEARING; AND PROVIDING AN EFFECTIVE ; DATE I I DISCUSS LIMITING TERMS OF SERVICE ON CITIZEDT COMMITTEES � , � The next order of business was for the City Council to consider limiting ternis � of service on citizen conmittees and take any necessary action. � � � � i � (4) 4 � � � 6/3/86 Mayor Pawers noted this item had been placed on the agenda at the request of himself and Council Member Niedermeier. He favored limiting terms or years of service on citizen c�armittees in order to incorporate new ideas and bring additional people into ccmmunity service. The ensuing Council discussion included a varied response to the issue, with both pros and cons of such limitation being presented. No forn�al action was taken. It was determined the issue could possi.bly be $� considered at a Fall workshop of the City Council. PRESF�NTATION OF S.H. 121 IrITERC�NGE PLANS TO STATE HIC�IWAY DEPAKINIENT The next order of business was for the City Council to discuss presentation of the State Highway 121 plans to the State Highway Department in Austin and take any necessary action. Mayor Powers noted his request for a personal presentation to the State Highway Departrnent in Austin of the Highway 121 CaYanittee's recannendation concerning the interchange plan for the proposed improvements to S.H. 121 North. His intent was to include the cities of Flower Mound and Coppell. Discussion of the matter revealed the need for traffic engineering expertise and legal guidance for such a presentation. The City of Grapevine had approved the rec�nded interchange design by the passage of Resolution No. 86-13 on April 15, 1986. No formal action was taken by vote of the City Council. The Mayor was authorized to proceed to investigate and coordinate what may be needed for such a presentation. ZONING APPLICATION Z86-08, F'O.STER & WOOD The next order of business was for the City Council to consider Zoning � Application Z86-08 (Foster & Wood) and a subsequent ordinance (first reading) , if applicable. Director of Cce�munity Develognent H. T. Hardy noted this zoning request had been considered in public hearing on April 15, 1986, with a subsequent recan- mendation for denial frc�n the Planning & Zoning Cce�mission on May 20, 1986. The subject tract is located on the northwest corner of East College and gnith Street and is proposed to be rezoned fran "R-7.5" Single-Family to "PO" Professional Office for use as an insurance agency. The issue was tabled by the City Council on May 20 to allow the applicant to revise the site plan and possibly purchase additional property in order to meet the parking require- ments. The revised Site Plan A, dated May 30, 1986, was then reviewed. Changes included a one-way drive, with entrance on S�nith Street and exit on East College. Deed restricting 8 parking spaces on the south side of College to apply to this tract was also anticipated. The revised site plan created only one variance request regarding perimeter landscaping. Mr. Dan Boucher, representing the applicant, reviewed the changes made and addressed the merits of the case. The ensuing Council deliberations centered around that provision in the Com- prehensive Zoning Ordinance (Section 58A) which allows the off-site shared "� parking concept. The caption of the proposed ordinance was presented for the record. A motion was then made by Council M�ember Spencer to adopt the ordinance rezoning the property, to accept the new Site Plan A dated May 30, 1986, and to provide that deed restrictions pertaining to the shared parking be made a part of the zoning ordinance. The motion was seconded by Mayor Pro Tem Ware and prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, & Niedernteier Nays: Dyer (5) ' i 6/3/86 ORDINANCE NO. 86-39 AN ORDINANCE AN�IDING ORDINANGE N0. 82-73, Tf� C.'OMPREE�TSIVE ZONING ORDINANC� OF Tf� CITY OF GRAPEVINE, T�AS, SANIE BEING ALSO ', KNOWN AS APPIIVDIX "D" OF � CITY CODE OF ' GRAPEVINE, TEXAS, GRANTING A ZONING CHANGE ON A TRACT OF LAND DESCRIBED AS SEING A , I�OT, TRACT, OR PARCEL OF I.ArID LYING AND ', BEING SITUATID IN TARRIINT COUNTY, TEX�.S, _ BEING A PART OF THE ORIGINAL 'I�OWN OF ' GRAPEVINE, IN THE CITY OF GRAPEVINE, 'I�XA.S, MORE FULLY AND COr'IPI�EPELY DFSCRIBED IN Tf� BODY OF THIS ORDINANC',E; ORDERING A CHANGE IN THE USE OF SAID PROPERTY F� "R-7.5" SINC�E-FANiILY DWEL�,ING DISTRICT TO "PO" PROFFSSIONAL OFFICE DISTRICT AND P120VIDING FOR ACCF�P'I'ANCE BY THE CITY OF PROFFF.RID VOLUNTARY DEID RESTRICTIONS; CORRECTING Tf� OFFICIAL ZONING MAP; PRESEI2VING ALL 0'1'HE',R PORTIONS OF TI� ZONING ORDINANGE; PROVIDING A CLAUSE RII�TING 'PO SEVERABILITY; DEI'ERNIINING THAT THE PUBLIC IlV'PERFSTS, NIORAL�S AND GETtERAL� WF��F'ARE DF�IAl�ID A ZONING CHANGE AND AN�TD- MENT THEREIN MADE; PROVIDING A PENALTY NOT TO EXCEID Tf� SUM OF ONE THOUSAND DOT.T,ARS ($1,000.00) AND A SEPARATE OFFEDTSE SHAT,T, BE DEEL�D COMNIITI�D UPON EACH DAY DURING OR ON WHICH A VIQLATION OCCURS Note: 'This was the first reading of said ordinance, with second reading pending approval of the variance by the Board of Zoning Adjustments on June 5, 1986. TRAFFIC STUDY UPDATE, FREESE & NICHOIS The next order of business was for the City Council to discuss and review the traffic study assiunptions as presented by Freese & Nichols �consulting engineers and take any necessary action. Mr. Zbny Reid and Mr. Mark M�endez of Freese & Nichols consulting engineers then reviewed rec�nded changes in the asstmrptions for the computer model used in developing the City's traffic study. Mr. Reid outlined the different concepts used by Freese & Nichols and the North Central Texas Council of Goverrunents in est�mating future traffic needs. He then reviewed the items listed in his letter of May 14, 1986. These included: (1) a 3$ trip reduction in all zones to reflect projected mass transit usage, (2) a trip reduction in large residential, mix-use cc�mlercial, and central business district zones to reflect trips within the zone that are either short vehicular trips or walking trips; (3) revision of the build out figures from ', 100 percent to 80 percent build out in the non-residential areas; (4) a 36� ' trip reduction in non-residential areas to reflect adjustrnents made to the methodology used in the determination of the com�ercial/industrial building ' square footages (reduced floor area ratio) , and (5) a trip reduction of 25$ in non-residential zones to reflect internal trips generated between existing zones within the City and at DFW Airport. Mr. Reid also noted. the peak-hour traffic ass�ption had been reduced frcan 10$ to 8$ of the total trips produced per day. These adjust�nents wr�uld provide a more realistic view of the future traffic needs of ttie City. The floor area ratio and build out est�mates were considered at length during the ensuing Council deliberations. ; � The general concensus of the City Council agreed with the adjustrnents rec�nded by Mr. Reid, and he was authorized to proceed with the computer ; model utilizing a floor area ratio figure of .25. No forn�al action was j taken. ! i � j d i � � ! � �6� � i d 6/3/86 MIS�CII�L�AN�OITS REPORTS AND/OR DISCUSSION Mayor Pro Tem Ware reported the Industrial Develognent Corporation had met with the Chamber of CamY�erce Econanic Develog�ent Ccnmittee and discussed method.s and incentives to encourage ccxmlercial and industrial develognent in Grapevine. Council Meml�er Spencer noted the DFW Airport officials had given theix consent for the use of airport property to acca�date the Sesquicentennial Wagon � Train on June 29, 1986. She also advised a Sesquicentennial Conmittee meeting to coordinate the events of the Wagon Train was scheduled for June 10, 1986 and invited the Council MPlnbers to attend. An update on the Town Square project was given by Council M��nber Wilbanks. He review�d budget, vaeather delays, landscaping, and the proposed dedication of the park area on July 4. Mr. Wilbanks also requested a special Council meeting for a closed session to review City Manager applications with representatives of Korn/Ferry International executive search firm. It was determined that this special meeting would be held on Thursday, June 19, 1986 at 7:30 p.m. One final point of discussion was the parking lot project at Franklin and Church Streets and the recent r�noval of trees, which was addressed by Mr. Baddaker. AA70URI�'I' There being no further business to come before the City Council, a motion to adjourn the meeting was offered by Mayor Pro Tem Ware and seconded by Council Member Niedermeier. The motion prevailed by the following vote: Ayes: Pow�xs, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None $� PASSID AND APPROVID BY TFIE CITY COUNCIL OF THE CITY OF GRAPEVINE, Z�XA.S on this the 17th day of June , 1986 APPROVID: ��'F-r� , -- Mayor ATI�'.ST: City Secretary .� (7)