HomeMy WebLinkAboutItem 05 - Christmas Decorations MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 13
MEETING DATE: JUNE 2, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR A SOLE SOURCE
PURCHASE OF AN OUTDOOR CHRISTMAS SIGN AND
DECORATIONS
RECOMMENDATION:
City Council to consider approval of a resolution for a sole source purchase of custom
Christmas decorations from the Gaylord Texas for the City of Grapevine.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74015-075 (Holiday
Decorations PCMF) for an amount not to exceed $31,349.00.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a)(7).
The Gaylord Texan Resort and Convention Center has designed and will fabricate a
custom "Christmas Capital of Texas" entry sign for the downtown Christmas decorations
based on the images presented at the April 1, 2014 Council Workshop. Gaylord Texan
is also refurbishing many decorations no longer used at the resort. The design team is
adding custom paint and finishes to the decorations for the City at a fraction of the cost.
These new decorations will add to the "Christmas Capital of Texas" experience.
Staff recommends approval.
TS/KM
4:39:51 PM 5/28/2014
-�0�1 Quote
GAYLORD TEXAN"
RESORT & CONVENTION CENTER
To Tony Steele
City Of Grapevine Parks
817-410-3349 Office
50%Down,
Balance due
upon receipt
Custom CCOT Sign $19,749 1 $19,749
Final Ornaments $250 4 $1,000
Rd Ornaments—variety of colors $175 8 $1,400
Pancake/Flat Ornaments $250 9 $2,250
LED Ornaments(Red) $275 10 $2,750
Mesh Stars-Large $325 4 $1,300
Mesh Stars—Med $315 2 $630
Mesh Star—Small $295 1 $295
Musical Soldiers(instruments varies) $175 4 $700
LED Tower Tree $1275 1 $1,275
Storage Supplies Pending final Order TBD
Load/Delivery Pending final Order TBD
Subtotal $31,349
Sales Tax n/a
Total $31,349
Quotation prepared by:
This is a quotation on the goods named,subject to the conditions noted below:(Describe any conditions pertaining to these prices
and any additional terms of the agreement.You may want to include contingencies that will affect the quotation.)
To accept this quotation,sign here and return:
Thank you for your business!
Gaylord Texan Resort 1501 Gaylord Trail Grapevine,TX 76051 817.778.1143 Ataylor@gaylordhotels.com
GAYLORD HOTELS
Gaylord Texan Design ....................
• y
r
i
i
r Kr
3 _
i
t Ate Ole
We
•
r
. � 9
i
• ,q
Christmas Logo Signage — 19 , 749
; 0
LJ
CAYLC7RQ HOTELS
Existing Decor Av40� il�ble
Finial Drop Ornaments ( •
• New $ 00 each
• • • $ 250 each
i k
1
GAY LCaR D HOTELS
xisting Decor Available
Round Ornaments
• New $ 1 ,430 each
At
+ .3
` W �y
GAYL�"JRD NOT'ELS
existing C�ecor Available -,- . . -. _,. � -�
MIA&-
Pancake
Ornaments
(9)
'1 1 ,200 each
• Gaylord ,1. , each
skiP
9
I '
I
GAYLORD HOTELS*
-Existing Decor Available'
Round Ornaments MLED lights( 10)
• New $ 3,750
• Gaylord $ 275
6
GAYLORDHOTELS*
Existing Decor Available
NEW&,
Mesh Stars
Large (4)
*New $ 1 ,200 each
•Gaylord $ 325 each
Medium (2)
*New $ 1 ,100 each
*Gaylord $ 315 each
Small (1)
*New $ 1 ,000 '
•Gaylord $ 295
G�YLC�RD HC�TEI.S
Gaylord Texan Design -
Musical Soldiers (4)
New $ 2)750
r
Gaylord $ 175 Owe
i
rr
C_;AY LOR t�? fiC7TFLS
Existin Decor Available
LED Tower Tree 25' tall
• New $ 127750
D
• • • $ 1 ,275 ■1
6
•
RESOLUTION NO.
W1 STI n 46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF D>rCa �'IoNS
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE
SOLE SOURCE PURCHASE OF AN OUTDOOR CHRISTMAS
SIGN AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a)(7) to purchase said sign on a sole
source basis; and
WHEREAS, the sole source purchase is due to custom design requirements by the
City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the sole
source purchase of a custom Christmas sign and decorations from the Gaylord Texan
Resort & Convention Center for the City of Grapevine for an amount not to exceed
$31,349.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of a custom Christmas sign and decorations from
the Gaylord Texan for the City's Parks & Recreation Department.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of June, 2014.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2