HomeMy WebLinkAboutRES 2012-035 RESOLUTION NO. 2012-35
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING RESOLUTION
NO. 2012-02 CALLING THE 2012 CITY OFFICER
ELECTION TO BE HELD ON MAY 12, 2012 JOINTLY WITH
TARRANT COUNTY; TAKING ALL OTHER NECESSARY
ACTIONS; PROVIDING SPECIFIC INSTRUCTIONS FOR
THE CONDUCTING OF SAID ELECTION; REPEALING
INCONSISTENT RESOLUTIONS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of
general city elections on the second Saturday in May; and
WHEREAS, the City of Grapevine ("City") desires to conform its practices with
State law; and
WHEREAS, the City as well as other cities and school districts ("political
subdivisions") will hold elections for members to each governing board on May 12, 2012;
and
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WHEREAS, it is desirable for voter convenience and to reduce the overall cost to
each entity that said elections be held jointly with those political subdivisions in Tarrant
County conducting an election on May 12, 2012; and
WHEREAS, in order that the joint election be organized properly, the political
subdivisions in Tarrant County must select the Tarrant County Election Administrator to
conduct and coordinate this joint election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That the City hold an election jointly with Tarrant County on May 12,
2012 in accordance with Section 271.002, Texas Election Code.
Section 2. That said election will be conducted jointly pursuant to the terms of the
agreement attached as Exhibit "A", being made part of this resolution.
Section 3. That this resolution shall repeal every prior resolution in conflict
herewith, but only insofar as the portion of such resolution shall be in conflict, and as to all
other sections of resolutions not in direct conflict herewith, this resolution shall be and is
hereby made cumulative.
Section 4. That the Mayor shall issue all necessary orders, writs and notices for
said election and the returns of said election shall be made to the City Council
immediately after the close of the polls and the completion of the counting of the ballots.
Section 5. That a motion was made by Council Member Roy Stewart
seconded by Council Member Chris Coy , that this resolution and attached
agreement (Exhibit "A") be adopted:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Section 6. That this resolution shall be effective from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of April, 2012.
APPROVED:
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William D. Tate
Mayor
ATTEST:
Jod . Brown
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
RES. NO. 2012-35 2
EXHIBIT "A" TO RES. NO. 2012-35
Page 1 of 25
THE STATE OF TEXAS
""pm COUNTY OF TARRANT
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and
the following political subdivisions located entirely or partially inside the boundaries of Tarrant County:
City of Arlington City of Pelican Bay
City of Bedford City of Richland Hills
City of Crowley City of River Oaks
City of Euless City of Saginaw
City of Everman City of Sansom Park
City of Forest Hill City of Southlake
City of Fort Worth City of Watauga
City of Grand Prairie Town of Westover Hills
City of Grapevine City of Westworth Village
City of Haltom City Arlington Independent School District
City of Hurst Grapevine-Colleyville Independent School District
City of Keller Keller Independent School District
Town of Lakeside Kennedale Independent School District
City of Mansfield Mansfield Independent School District
City of North Richland Hills White Settlement Independent School District
Town of Pantego
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Iwo This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code
Section 11.0581 for a joint May 12,2012 election to be administered by Steve Raborn,Tarrant County Elections
Administrator, hereinafter referred to as"Elections Administrator."
RECITALS
Each participating authority listed above plans to hold a general and/or special election on May 12,2012.
The County owns an electronic voting system,the Hart InterCivic eSlate/eScan Voting System(Version 6.2.1),
which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended,and is
compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012.
The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County
for such use and to share in certain other expenses connected with joint elections in accordance with the applicable
provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS
AGREED as follows:
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EXHIBIT "A" TO RES. NO. 2012-35
Page 2 of 25
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I. ADMINISTRATION
Imo The parties agree to hold a"Joint Election"with each other in accordance with Chapter 271 of the Texas Election
Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects
of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant
County Elections Administrator for equipment,supplies, services, and administrative costs as provided in this agreement.
The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election;however,each
participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct
of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and
actions to be taken by the officers of each participating authority as necessary.
It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting
system and polling places,and it is agreed that the Elections Administrator may enter into other contracts for election
services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases,
costs shall be pro-rated among the participants according to Section XI of this contract.
At each polling location,joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
II. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation,adoption, and publication of all required
election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the
participating authority's governing body,charter, or ordinances, except that the Elections Administrator shall be
responsible for the preparation and publication of all voting system testing notices that are required by the Texas Election
Code.
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Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each
participating authority, including translation to languages other than English. Each participating authority shall provide a
copy of their respective election orders and notices to the Tarrant County Elections Administrator.
The Elections Administrator shall prepare a submission, on behalf of all participating authorities,to the United
States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting
Rights Act of 1965, as amended. The Elections Administrator will provide to each participating authority a photocopy of
the joint submission and any correspondence from the Department of Justice.
The joint submission prepared by the Elections Administrator will not include submission of information for any
special elections held by the participating authorities. Participating authorities are hereby notified and encouraged to
prepare their own submissions to the United States Department of Justice for special election procedures,or any changes
that are specific to their own political subdivision.
By signing this agreement,each participating authority certifies that it has no unresolved preclearance or
voting rights issues known to it that would preclude or delay Department of Justice preclearance of the joint
election.
The Elections Administrator will file an amended submission to the United States Department of Justice in the
event that any polling places are changed after the original submission is filed, including changes resulting from the
withdrawal of one or more participating authorities pursuant to Section XII of this contract.
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EXHIBIT "A" TO RES. NO. 2012-35
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e... III. VOTING LOCATIONS
tom The Elections Administrator shall select and arrange for the use of and payment for all election day voting
locations.Voting locations will be,whenever possible, the usual voting location for each election precinct in elections
conducted by each participating city,and shall be compliant with the accessibility requirements established by Election
Code Section 43.034 and the Americans with Disabilities Act(ADA). The proposed voting locations are listed in
Attachment A of this agreement. In the event that a voting location is not available or appropriate,the Elections
Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The
Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A.
If polling places for the May 12,2012 joint election are different from the polling place(s)used by a participating
authority in its most recent election,the authority agrees to post a notice no later than May 11,2012 at the entrance to any
previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's
polling place names and addresses in effect for the May 12, 2012 election. This notice shall be written in both the English
and Spanish languages.
IV. ELECTION JUDGES, CLERKS,AND OTHER ELECTION PERSONNEL
Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling
location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place
officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965,
as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall
have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not
bilingual,and is unable to appoint a bilingual clerk,the Elections Administrator may recommend a bilingual worker for the
polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker,the participating authority
or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at
war that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of
Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for
the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The
Elections Administrator shall arrange for the date,time, and place for presiding election judges to pick up their election
supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his
appointment,the time and location of training and distribution of election supplies,and the number of election clerks that
the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant
to Texas Election Code Section 32.091. The election judge will receive an additional sum of$25.00 for picking up the
election supplies prior to election day and for returning the supplies and equipment to the central counting station after the
polls close.
Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated
at the same hourly rate that they are to be paid on election day.
The Elections Administrator may employ other personnel necessary for the proper administration of the election,
including such part-time help as is necessary to prepare for the election,to ensure the timely delivery of supplies during
early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time
personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be
,.., compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004,and
127.006.
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EXHIBIT "A" TO RES. NO. 2012-35
Page 4 of 25
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
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The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to, official ballots, sample ballots,voter registration lists, and all forms, signs, maps and other materials used by the
election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each
polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs.
At each polling location,joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
The Elections Administrator shall provide the necessary voter registration information, maps, instructions,and other
information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a
proper election.
Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions
showing the order and the exact manner in which the candidate names and/or proposition(s)are to appear on the official
ballot(including titles and text in each language in which the authority's ballot is to be printed). Each participating authority
shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or
propositions.
The joint election ballots that contain ballot content for more than one joint participant because of overlapping
territory shall be arranged in the following order: Independent School District,City,Water District(s), College District, and
other political subdivisions.
,... Early Voting by Personal Appearance shall be conducted exclusively on Tarrant County's eSlate electronic voting
system. On election day,voters shall have a choice between voting on the eSlate electronic voting system or by a paper
ballot that is scanned at the polling place using Tarrant County's eScan voting system. Provisional ballots cast on election
II"' day will be cast only on the eSlate electronic voting system to prevent the possibility of paper provisional ballots from being
immediately counted via the eScan ballot scanner.
The number of paper ballots printed for election day voting shall be, at a minimum,equal to the same election day
turnout as in the last comparable election plus 25 percent of that number,with the final number of ballots ordered per
polling place or precinct adjusted upward to end in a number divisible by 50.
The Elections Administrator shall be responsible for the preparation,testing, and delivery of the voting equipment
for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as
required by Election Code Section 129.051(g).
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the
Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating
authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The
participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist
in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at
an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks
who are permanent employees of the Tarrant County Elections Administrator or any participating authority shall serve in
that capacity without additional compensation.
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EXHIBIT "A" TO RES. NO. 2012-35
Page 5 of 25
Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment"B"of this
document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting
M locations.
As Early Voting Clerk,the Elections Administrator shall receive applications for early voting ballots to be voted by
mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted
by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections
Administrator for processing.
The Elections Administrator shall post on the county website each participating authority's early voting report on a
daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section
87.121(g)of the Election Code,the daily reports showing the previous day's early voting activity will be posted to the
county website no later than 8:00 AM each business day.
VII. EARLY VOTING BALLOT BOARD
Tarrant County shall appoint an Early Voting Ballot Board (EVBB)to process early voting results from the Joint
Election. The Presiding Judge,with the assistance of the Elections Administrator,shall appoint two or more additional
members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to
efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central and remote counting
stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this
,... agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003,and 127.005 of the Texas
"" Election Code, appoint the following central counting station officials:
Counting Station Manager: Steve Rabom,Tarrant County Elections Administrator
Tabulation Supervisor: Stephen Vickers,Tarrant County Elections Operations Manager
Presiding Judge: Jeanne Lyon
Alternate Judge: Bobbie Cornelison
The counting station manager or his representative shall deliver timely cumulative reports of the election results as
precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for
releasing unofficial cumulative totals and precinct returns from the election to the joint participants,candidates, press,and
general public by distribution of hard copies at the central counting station and by posting to the Tarrant County web site.
To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting
equipment will not be released to the participating authorities at the remote collection sites or by phone from individual
polling locations.
The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with
Election Code Section 67.004 after all precincts have been counted, and will deliver a copy of these unofficial canvass
reports to each participating authority as soon as possible after all returns have been tabulated. Each participating
authority shall be responsible for the official canvass of its respective election(s).
The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the
Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload
these reports for each participating authority unless requested otherwise.
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EXHIBIT "A" TO RES. NO. 2012-35
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The Elections Administrator shall be responsible for conducting the post-election manual recount required by
Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies
OM of the recount, if waiver is denied,will be provided to each participating authority and the Secretary of State's Office.
IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY
Each participating authority with territory containing population outside Tarrant County agrees that the Elections
Administrator shall administer only the Tan-ant County portion of those elections.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement through its runoff
election, if applicable. In the event of such runoff election,the terms of this agreement shall automatically extend unless
the participating authority notifies the Elections Administrator in writing within 3 business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations and/or election
day voting locations in a runoff election. If necessary, any voting changes made by a participating authority between the
original election and the runoff election shall be submitted by the authority making the change to the United States
Department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as amended.
Each participating authority agrees to order any runoff election(s)at its meeting for canvassing the votes from the
May 12,2012 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to
expedite preparations for its runoff election.
WWI Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary,
shall be Saturday, June 23, 2012.
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Xl. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs,
unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average
cost per election day polling place(unit cost)as determined by adding together the overall expenses and dividing the
expenses equally among the total number of polling places. Costs for polling places shared by more than one participating
authority shall be pro-rated equally among the participants utilizing that polling place.
It is agreed that charges for election day judges and clerks and election day polling place rental fees shall be
directly charged to the appropriate participating authority rather than averaging those costs among all participants.
If a participating authority's election is conducted at more than one election day polling place,there shall be no
charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has
fewer than 50%of the total registered voters served by that polling place,except that if the number of registered voters in
all of the authority's polling places is less than the 50%threshold,the participating authority shall pay a pro-rata share of
the costs associated with the polling place where it has the greatest number of registered voters.
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with
each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated
with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular(non-
temporary)early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site.
Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each
*"^ participating authority's voters.
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EXHIBIT "A" TO RES. NO. 2012-35
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Participating authorities having the majority of their voters in another county,and fewer than 500 registered voters
in Tarrant County,and that do not have an election day polling place or early voting site within their jurisdiction shall pay a
flat fee of$400 for election expenses.
Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal
to ten percent(10%)of its total billable costs in accordance with Section 31.100(d)of the Texas Election Code.
The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s)within the county treasury in accordance with Election Code Section 31.100.
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in
accordance with Sections 2.051 -2.053 of the Texas Election Code. The withdrawing authority is fully liable for any
expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten
percent(10%)of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall
be refunded, minus the aforementioned expenses and administrative fee if applicable.
It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the
remaining participating authorities,with the exception of the early voting site located at the Tarrant County Elections
Center, may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully
fund such site(s). In the event that any early voting site is eliminated under this section,an addendum to the contract shall
be provided to the remaining participants within five days after notification of all intents to withdraw have been received by
the Elections Administrator.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint
Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election
records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county
records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records
are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code. If records of the election are involved in any pending election contest,investigation, litigation,or
open records request,the Elections Administrator shall maintain the records until final resolution or until final judgment,
whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest,investigation,litigation or open records request which may be filed
with the participating authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document,the
presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the
Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating
authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as
Recount Coordinator.
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EXHIBIT "A" TO RES. NO. 2012-35
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■. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to
conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available,other districts and political subdivisions may wish to
participate in the use of the County's election equipment and voting places,and it is agreed that the
Elections Administrator may contract with such other districts or political subdivisions for such purposes
and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the
participating authorities.
2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the
Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Tarrant County,Texas.
5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal,or unenforceable in any respect, such invalidity, illegality,or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal,or
unenforceable provision had never been contained herein.
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6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas,all local
otio governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be
construed as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement is listed below.
Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75%of
this estimated obligation no later than 15 days after execution of this agreement. The exact amount of each participating
authority's obligation under the terms of this agreement shall be calculated after the May 12,2012 election (or runoff
election, if applicable),and if the amount of an authority's total obligation exceeds the amount deposited,the authority shall
pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections
Administrator. However, if the amount of the authority's total obligation is less than the amount deposited,the Elections
Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are calculated.
The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall
be as follows:
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EXHIBIT "A" TO RES. NO. 2012-35
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IMr Actual# Billed# Estimated Deposit
Political Subdivision Polls Polls Cost Due
City of Arlington 28 14.0 $74,842 $56,200
City of Bedford 1 1.0 $15,030 $11,300
City of Crowley 1 1.0 $10,832 $8,200
City of Euless 2 1.5 $13,806 $10,400
City of Everman 1 1.0 $7,487 $5,700
City of Forest Hill 1 1.0 $7,679 $5,800
City of Fort Worth 21 21.0 $110,303 $82,800
City of Grand Prairie 4 2.0 $12,235 $9,200
City of Grapevine 1 0.5 $5,805 $4,400
City of Haltom City 2 2.0 $16,562 $12,500
City of Hurst 1 1.0 $20,895 $15,700
City of Keller 2 1.0 $7,658 $5,800
Town of Lakeside 1 1.0 $8,196 $6,200
City of Mansfield 3 1.5 $10,758 $8,100
City of North Richland Hills 3 3.0 $20,769 $15,600
Town of Pantego 1 0.5 $4,386 $3,300
City of Pelican Bay 1 1.0 $10,980 $8,300
P-* City of Richland Hills 1 1.0 $11,613 $8,800
City of River Oaks 1 1.0 $6,167 $4,700
City of Saginaw 1 1.0 $10,980 $8,300
City of Sansom Park 1 1.0 $8,196 $6,200
City of Southlake 1 1.0 $13,230 $10,000
City of Watauga 1 1.0 $7,435 $5,600
City of Westover Hills 1 1.0 $6,359 $4,800
City of Westworth Village 1 1.0 $6,359 $4,800
Arlington ISD 32 14.5 $76,728 $57,600
Grapevine-Colleyville ISD 6 2.0 $18,773 $14,100
Keller ISD 14 7.0 $48,711 $36,600
Kennedale ISD 6 1.0 $11,068 $8,400
Mansfield ISD 15 5.5 $30,446 $22,900
White Settlement ISD 4 2.0 $15,066 $11,300
TOTALS 94.00
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EXHIBIT "A" TO RES. NO. 2012-35
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XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit:
(1) It has on the day of , 2012 been executed by the Tarrant County Elections
Administrator pursuant to the Texas Election Code so authorizing;
(2) It has on the day of , 2012 been executed on behalf of the Grapevine City
Council pursuant to an action of the Grapevine City Council so authorizing;
ACCEPTED AND AGREED TO BY THE TARRANT COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
STEVE RABORN
ACCEPTED AND AGREED TO BY THE GRAPEVINE CITY COUNCIL:
.."-APPROVED: ATTEST:
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WILLIAM D. TATE, MAYOR JODI C. BROWN, CITY SECRETARY
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EXHIBIT "A" TO RES. NO. 2012-35
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Page 12 of 25
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Page 14 of 25
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Page 15 of 25
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Page 163f 25
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Page 17 of 25
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EXHIBIT "A" TO RES. NO. 2012-35
ATTACHMENT B Page 24 of 25
EARLY VOTING FOR MAY 12, 2012
(VOTACIONADELANTADA DEL 12 DE MAYO DE 2012)
glom
JOINT - GENERAL AND SPECIAL ELECTIONS
(ELECCIONES GENERALES Y ESPECIALES CONJUNTAS)
This schedule of early voting locations,dates and times applies to voters in the following cities and school districts(Este horario de
casetas de votacian adelantada,sus fechas y tiempos aplican a votantes en las siguientes ciudades y distritos escolares):Arlington,
Bedford,Crowley,Euless,Everman,Forest Hill,Fort Worth District 8,Grand Prairie,Grapevine,Haltom City,Hurst,Keller,Lakeside,
Mansfield,North Richland Hills,Pantego,Pelican Bay,Richland Hills,River Oaks,Saginaw,Sansom Park,Southlake,Watauga,Westover
Hills,Westworth Village,Arlington ISD,Grapevine Colleyville ISD,Keller ISD,Kennedale ISO,Mansfield ISO,and White Settlement ISD.
EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS
(DIAS YHORAS DE VOTACIONADELANTADA POR APARICION PERSONAL)
April(Abril)30 Monday(Lunes) 8:00 a.m.-5:00 p.m.
May(Mayo) 1-4 Tuesday-Friday(Martes—Viernes) 8:00 a.m.-5:00 p.m.
May(Mayo)5 Saturday(S6bado) 7:00 a.m.-7:00 p.m.
May(Mayo)6 Sunday(Domingo) 11:00 a.m.-4:00 p.m.
May(Mayo)7-8 Monday-Tuesday(Lunes—Martes) 7:00 a.m.-7:00 p.m.
SEE LIST OF LOCATIONS ON BACK
(VER LA LISTA DE CASETAS AL REVERSO)
EARLY VOTING BY MAIL
(VOTACION TEMPRANO POR CORREO)
TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION CALL
TARRANT COUNTY ELECTIONS ADMINISTRATION: 817-831-8683 OR VISIT OUR
WEBSITE AT: www.tarrantcounty.com/elections
(PARA RECIBIR UNA SOLICITUD PARA BOLETA 0 PARA MAS INFORMACION LLAMAR
AL ADMINISTRACION DE ELECCIONES DEL CONDADO DE TARRANT:817-831-8683 O VISITE
tram NUESTRO SITIO WEB:www.tarrantcounty.com/elections)
Applications for a ballot by mail may be submitted between March 13, 2012 and May 4, 2012 with
one of the following requirements: (Solicitudes para una boleta por correo pueden ser sometidas entre el 13 de Marzo de
2012,y el 4 de Mayo de 2012,con uno de los siguientes requisitos:)
1. Age of voter is 65 or over on Election Day. (Edad del votante es 65 o mas el Dia de Elecci6n.)
2. Voter is disabled. (Votante esta incapacitado.)
For#1 or#2, the ballot must be mailed to the voter registration residence address/mailing address
or to a hospital, nursing home/long-term care facility, retirement center or address of a relative.
The relationship of the relative must be indicated. (Para #1 o #2 Ia boleta debe ser enviada a Ia direcciOn
residencial/direcci6n de correo de registro del votante o a un hospital,cllnica para convalecientes o ancianosrfacilidad de cuidado de terrain
largo,centro de)ubilacion o direcciOn de un pariente. Debe indicar el parentesco del pariente.)
3. Voter is confined in jail - ballot must be mailed to the jail or address of a relative. (Votante esta
encarcelado-boleta debe ser enviada a Ia carcel o a la direcciOn de un pariente.)
4. Voter expects to be out of the county on Election Day and during the regular hours for
conducting early voting- ballot must be mailed to an address outside the county.(Votante espera
estar afuera del condado el Dia de Eleccibn y durante las horas regulares de conducir Votaci6n adelantada -boleta debe ser
enviada a una direcciOn afuera del condado.)
Applications can be faxed to 817-831-6118 or received by mail at the following address
NO LATER THAN FRIDAY, MAY 4, 2012.
(Las solicitudes se pueden enviar por fax a 817-831-6118 o ser recibidas Dor correo a la direcciOn siquiente NO MAS TARDE DEL VIERNES 4
DE MAYO DE 2012.)
STEVE RABORN, EARLY VOTING CLERK
(Secretario De Votacion Adelantada, Steve Reborn)
PO BOX 961011
'O""" FORT WORTH TX 76161-0011
sow FOR VOTERS WITH ONSET OF AN ILLNESS ON OR AFTER MAY 3,2012,EMERGENCY BALLOT APPLICATIONS MUST BE RETURNED NO LATER THAN 5 PM,ELECTION DAY,
AT THE ELECTIONS CENTER,2700 PREMIER ST.,FORT WORTH,TX 76111(SEC.102.001,TEXAS ELECTION CODE.)(PAPA VOTARIES CONPRINCIPIOD DE UNA ENFERMEDAD EN D
DESPUES DEL 3 DE MAYO DE 2012,5OUC/TUDES PARA BOLETA DE EMERGENCIA DEBEN SER REGRESADAS NO MAD TARDE DE LAS 5PM,EL DIA DE ELECCd6N EN EL CENTRO DE ELECCIONES,2700 PREMIER ST.,
FORT WORTH,TX 76111(SEc.102.001,COMO DE ELECC16N DE TEJAS).
EARLY VOTING FOR MAY 12,2012
(VOTACION ADELANTADA DEL 12 DE MAYqq���q_i��
JOINT-GENERAL AND SPECIALELL�?11�MBIT "A" TO RES. NO. 2012-35
(ELECCIONES GENERALES YESPECIALES CONJUNTAS) Page 25 of 25
MAIN EARLY VOTING SITE, Fort Worth
Tarrant County Elections Center 16. Worth Heights Community Center
Pa a 252 ier Street 3551 New York Avenue
g I ,Texas 76111 Fort Worth,Texas 76110
Arles *Emergency and Limited ballots available
at this kcation ony.(Bo/etas l/mitaafas y Grand Prairie
de ernergenaa solamente estvn divan/Yes 17. Starrett Elementary School
en esd caseta.) 2675 Fairmont Drive
NMI Grand Prairie,Texas 75052
Arlington
2. Bob Duncan Center 18. Grapevine Community Activities Center
2800 South Center Street 1175 Municipal Way
Arlington,Texas 76014
Grapevine,Texas 76051
Arlington
3. Elzie Odom Athletic Center 19. Haltom City Northeast Center
1601 NE Green Oaks Boulevard 3201 Friendly Lane
Arlington,Texas 76006 Haltom City,Texas 76117
Arlington 20. Hurst Recreation Center
4. Center for Community Service 700 Mary Drive
Junior League of Arlington Hurst,Texas 76053
4002 W Pioneer Parkway
Arlington,Texas 76013 Hurst
21. Northeast Sub-Courthouse
Arlington 645 Grapevine Highway
5. South Service Center
Hunt,Texas 76054
1100 SW Green Oaks Boulevard
Arlington,Texas 76017 22. Keller Town Hall
1100 Bear Creek Parkway
Arlington Keller,Texas 76248
6. Tarrant County Sub-Courthouse
in Arlington 23. Kennedale Communit Center
700 E Abram Street 316 West 3"t Street y
Arlington,Texas 76010
Kennedale,Texas 76060
7. Bedford Public Library
2424 Forest Ridge Drive Lake Worth
Bedford,Texas 76021 24. Sheriff's Office North Patrol Division
6651 Lake Worth Boulevard
Lake Worth,Texas 76135
8. Colleyville City Hall
100 Main Street 25. Mansfield Sub-Courthouse
Colleyville,Texas 76034 1100 East Broad Street
9. Crowley Community Center Mansfield,Texas 76063
900 East Glendale Street
Crowley,Texas 76036
26. Former North Richland Hills Recreation Center
(intersection of Loop 820&Rufe Snow)
10. Euless Public Library 6720 Northeast Loop 820
201 North Ector Drive North Richland Hills,Texas 76180
Euless,Texas 76039
Forest Hill 27. Pelican Bay City Hall
11. Mahaney Community Center 1300 Pelican Circle
6800 Forest Hill Drive Pelican Bay,Texas 76020
Forest Hill,Texas 76140
28. Richland Hills Community Center
Fort Worth 3204 Diana Drive
12. Handley-Meadowbrook Richland Hills,Texas 76118
Community Center
6201 Beaty Street
Fort Worth,Texas 76112 29. River Oaks City Hall
4900 River Oaks Boulevard
Fort Worth River Oaks,Texas 76114
13. Southside Community Center
959 East Rosedale Street 30. Saginaw Senior Citizens Center-Log Cabin
Fort Worth,Texas 76104 405 S.Belmont Street
Saginaw,Texas 76179
Fort Worth
14. Summerglen Branch Library 31. Southlake Town Hall
4205 Basswood Boulevard 1400 Main Street
Fort Worth,Texas 76137 Southlake,Texas 76092
Fort Worth 32. Watauga City Hall
15. Villages of Woodland Springs 7105 Whitley Road
Amenity Center Watauga,Texas 76148
12209 Timberland Boulevard
Fort Worth,Texas 76244
mom 33. White Settlement Public Library
8215 White Settlement Road
White Settlement,Texas 76108
IMO
432012 3:50.55 PM