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HomeMy WebLinkAboutORD 2022-006 ORDINANCE NO. 2022-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING SECTION 16- 19, ADOPTING THE YOUTH PROGRAMS STANDARDS OF CARE, CITY OF GRAPEVINE, TEXAS, PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE WHEREAS, The City of Grapevine, Texas (the "City") administers day camps and programs for children ages five to thirteen years old; and, WHEREAS, as required by V.T.C.A. Human Resources Code §42.041(b)(14) (the "Code"), the City of Grapevine must meet day care licensing requirements for elementary age children for all day camps administered by the City or apply for an exemption from the Texas Department of Family and Protective Services; and, WHEREAS, the City of Grapevine Youth Programs Standards of Care will provide basic child care regulations for day camp activities operated by the Parks and Recreation and other departments in accordance with the Code; and, WHEREAS, as required by the Code, on January 19, 2021, the City Council of the City held a public hearing at its regular meeting to gather input from citizens on the proposed Youth Programs Standards of Care; and, WHEREAS, the Youth Programs Standards of Care is attached hereto as Exhibit "A" for all intents and purposes and shall be available on the City's website; and, WHEREAS, all constitutional and statutory prerequisites for the approval of this Resolution have been met, including but not limited to the Open Meetings Act and Chapter 211 of the Local Government Code; and WHEREAS, the City Council deems the adoption of this ordinance to be in the best interests of the health, safety, and welfare of the public. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1 That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety Section 2 That Section 16-19 of the City of Grapevine Code of Ordinances shall be added to read as follows: "Sec. 16-19 Youth Programs Standards of Care" The City Council of the City of Grapevine hereby adopted the City of Grapevine Youth Programs Standards of Care for providing basic child care regulations for day camp activities operated by the Parks and Recreation Department, as well as other departments. As required by V.T.C.A. Human Resources Code § 42.041(b)(14), the Standards adopted by this ordinance include staffing ratios, minimum staff qualifications; minimum facility, health, and safety standards; and mechanisms for monitoring and enforcing the adopted local standards. A substantial copy of the City of Grapevine Youth Programs Standards of Care is attached hereto and incorporated herein for all intents and purposes and shall be available on the City's website under the Parks and Recreation subhead." Section 3. That the above premises are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Section 4 That the City of Grapevine is hereby directed to provide a copy of the program standards, a notice of a public hearing, and a copy of the ordinance adopting the standards to the Texas Department of Family and Protective Services. Section 5. That if any portion, section or part of a section of this ordinance is subsequently declared invalid, inoperative or void for any reason by a court of competent jurisdiction, the remaining portions, sections or parts of sections of this ordinance shall be and remain in full force and effect and shall not in any way be impaired or affected by such decision, opinion or judgment Section 6. That the fact that the present ordinances and regulations of the City of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety and general welfare of the public which requires that this ordinance shall become effective from and after the date of its final passage, and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of February, 2022. APPROVED: Willa D. Tate Mayor Ordinance No 2022-006 2 ATTEST: p RAp\ Tara Brooks w , City Secretary 2 /c,'j APPROVED TO AS FORM: Ma vJ h G. Boyle City Attorney L I Ordinance No. 2022-006 3 E CITY OF GRAPEVINE PARKS AND RECREATION DEPARTMENT 2022 Youth Programs-Standards of Care I. GENERAL INFORMATION/ADMINISTRATION A. Organization: se: To provide basic childcare regulations for recreation activities operated by The Grapevine Parks and Recreation Department. This will allow the Department to qualify as exempt from requirements of the Texas Human Resource Code. 1. The governing body of the City of Grapevine Youth Programs is the City of Grapevine's City Council. 2. Implementation: Program will be the responsibility of the Grapevine Parks & Recreation Department, with the Recreation Supervisor and Recreation Program Coordinator supervising the overall program and administering the program on-site. 3 Programs: The Youth Programs Standards of Care will apply to all elementary-age day camp and programs for children ages 5— 13 years old. 4. Other: Each site will make available for the public and staff a current copy of the Standards of Care. Parents of participants will be provided an abbreviated copy of Standards of Care during the registration process. Program Sites: • Botanical Garden/Bessie Mitchell 411 Ball Street • Dove Waterpark 1509 Hood Lane • GRACE Park 610 Shady Brook Dr. • Grapevine Public Library 1201 Municipal Way • Grapevine Golf Course 3800 Fairway Drive • Lakeview Park 3850 Lakeview Drive • Meadowmere Park 3000 Meadowmere Lane • Oak Grove Park 2520 Oak Grove Loop South • Pan Park 3010 Parr Lane • Pickenng Park 1901 Kimball Road • Pleasant Glade Pool 1805 Hall Johnson Road • Rockledge Park 3600 Pilot Point • The REC 1175 Municipal Way • Community Outreach Center 3010 Mustang Drive • Oak Grove Softball Complex 2700 Dove Loop Road • First United Methodist Church 422 Church Street • 121 Community Church 2701 Ira E Woods Ave • First Baptist Church 301 East Texas Street L B. Implementation: The Standards of Care Program will be the responsibility of the Grapevine Parks and Recreation Department,with the Recreation Program Coordinator overseeing the overall program and the daily operations/administering the programs on site Regulations apply to these on-going programs: - Summer Day Camp - Winter Break Camp - Spring Break Camp - Youth Programs - All Specialty Camps C. Day Camp Objective 1. To provide youth with the opportunity to expenence a variety of recreational activities which include sports, games, arts & crafts, education, drama, special events,field trips,etc. 2. To provide a pleasant and memorable experience in a fun atmosphere. 3. To provide a safe environment;always promoting good health and welfare for all. 4. To teach children how to spend their leisure time wisely, in an effort to meet several needs;emotional,physical and social. D. Exemption Status: Once an exempt status is established,the Licensing Division will not monitor the recreational program The Licensing Division will be responsible for investigating complaints of unlicensed child care and for referring other complaints to the municipal authorities or,in the case of abuse/neglect allegation,to the local authorities. Exemption status covers ages 5— 13. Exemption status does not cover children under the age of 5 or over the age of 14. E. Standards of Care Review: Standards will be reviewed annually and brought to the City Council for approval after a public hearing is held to pass an ordinance regarding section 42.04 1(b) (14) of the Texas Human Resources Code. Childcare Licensing will not regulate these programs nor be involved in any complaint investigation related to the program. Any parent, visitor or staff may register a complaint by contacting The REC Camp / Recreation Program Coordinator at 817 410-3454,The Recreation Supervisor Page 2 of 10 at 817 410-3467 or Recreation Manager at 817 410-3458. II. STAFFING A. Summer Camp / Recreation Coordinator: The Recreation Coordinator directs and manages a staff of 10— 16 day camp counselors and supervises the activities of children in a day camp environment. I. Essential Job Functions: a.) Direct and supervise all counselors including hiring and training. b.) Complete and submit proper records including camp schedules, counselor work schedules,payroll,accident/incident reports and attendance. c.) Develop age appropriate camp curriculum (5-13 years)in accordance with the philosophy of the program. d.) Ensure staff is committed to following established guidelines, procedures and policies. e) Maintain an orderly, clean and safe environment for the children while promoting a non-competitive program directed toward accentuating positive behaviors,physical development and emotional growth. I) Develop and distribute a weekly schedule of activities. g.) Complete facility reservations and transportation needs for all camp activities. h.) Schedule,confirm,obtain and distribute payment for all field trips i.) Maintain supplies, equipment and all necessary documentation for the operation of the camp. j.) Communicate to parents about camper's progress and activities. k.) Conduct on-going program evaluations implementing approved Recommendations as needed. 1.) Provide reports to the Recreation Supervisor on a weekly basis to monitor camp activities throughout the program 2. Qualifications: a.) Bachelor's Degree in Education or Recreation is preferred,but not required. b.) A minimum of three years of experience as a camp counselor and/or educator. c.) Requires a valid Texas driver's license with a good driving record over the past three years. d.) Must pass city criminal background check prior to hiring. e.) Must pass pre-employment drug screen and/or physical. f.) Must complete First Aid and CPR certification pnor to camp. 3. Requirements of Work: a.) Coordinator must complete the mandatory staff training program of at least 20 hours, in addition to planning hours with site staff prior to the start of camp This training includes departmental orientation, customer service, sexual harassment,behavioral issues and discipline,training and examination program on sexual abuse and molestation, as well as practical skills on activities for children in games,songs and crafts. Page 3 of 10 b.) Ability to be physically active and involved with children all day. c.) Ability to lift 50 pounds. d.) Knowledge of child development and age appropriate activities. e.) Advanced organizational and communication skills. f.) Team leadership abilities. g.) Varied experience in a vanety of activities including, but not limited to, sports,art,nature,drama and cooperative activities. B. Day Camp/Recreation Counselor: The Camp Counselor is responsible for direct leadership of youth ages 5 — 13 in a variety of activities including,but not limited to games, sports, arts & crafts, schedules, activities, supplies and equipment, and also responsible for cleanliness of the area used by camp participants. The counselor positions are also responsible for completing necessary forms relating to attendance, check-in/check-out procedures,accidents and incidents. 1.Essential Job Functions: a) Promote a non-competitive, positive, self-image enhancing environment for each participant through the direction of non-competitive, fun, vaned and well organized activities b.) Directly lead activities using a method that will provide opportunity for the involvement of all children on an equal level.The Counselor prepares,in advance,direction for activities,daily schedules and required equipment used during activities. c) Accompanies youth on all field trips. d) Exhibit enthusiasm for the activity to impart a feeling of excitement to camp participants. e) Follow procedures for camper check in/check out. Reports accidents/incidents,behavioral modifications and camp schedules. f.) Follow guidelines for safety and storage of equipment, including inventory of supplies. g.) Provide and adhere to established guidelines set forth for the safety, behavior,communication and discipline of the camp participants h) Recognize and reward positive,improved and outstanding behavior and/or accomplishments of camp participants. 2. Minimum Qualifications: a) Three months to a year of experience working with children in a day camp setting depending on if you are applying as an RCA I Camp Counselor or RCA II Camp Counselor b.) Minimum age of 16 c.) A valid Texas driver's license with good driving record. d.) Must pass criminal background check prior to hiring. e) Must pass pre-employment drug screen and/or physical f.) Must complete First Aid and CPR certification prior to camp. 3. Other Requirements: Page 4 of 10 a.) Staff must complete the mandatory staff training program of at least 10 hours, in addition to planning hours with Recreation Program Coordinator pnor to the start of camp. This training includes departmental orientation, customer service, sexual harassment training, behavioral issues and discipline,as well as practical skills on activities for children in games, songs and crafts. b.) Staff must exhibit competency, good judgement and self-control, throughout the duration of camp. c) Staff should relate to children with courtesy, respect, acceptance and patience. d.) Staff must wear the proper uniform. e.) Staff will be evaluated at least once during the summer prior to the completion of camp. Evaluations will be reviewed with the camp counselors to discuss any areas of improvement or suggestions. 4. Criminal Background Checks: Criminal background checks will be conducted on prospective day camp employees. Applicants may be disqualified if they have a job related criminal conviction. A prospective employee will be subject to a pre-employment drug test and/or physical prior to hiring. 5. Staffing Ratios: The state required ratio for number of children(ages 5— 13)may not exceed 15:1 children to staff. IR. FACILITY STANDARDS A. Emergency evacuation and relocation plans will be posted at each facility. B. Program employees will inspect sites frequently for any sanitation or safety concerns. Those concerns should be passed on to the Recreation Supervisor. C. Each camp must have a fully stocked first aid kit. This shall be checked and stocked on a weekly basis by the Recreation Program Coordinator. It shall include bandages, first aid cream, robber gloves, Neosporin, alcohol wipes, hot/cold packs, gauze, tweezers and scissors. D. In a situation what evacuation is necessary,the first priority of staff is to make sure all participants are in a safe location. E. Program sites will be inspected annually by the Fire Marshal and must comply with Fire Marshal's directives. F. The recommended number of fire extinguishers shall be inspected quarterly and available and"primed"for use. G. Fire drills should be conducted once a month during the summer camp. Page 5 of 10 H. Medication will only be administered with written parental consent. Prescription medications shall be left with staff in their original container,labeled with the child's name,date, directions and physician's name. Medication shall be dispensed only as stated on the bottle, and not past the expiration date. I. Non-prescription medicine with the child's name and date on the medication may be brought if in the original container. Non-prescription medication will only be administered with written parental consent J Each indoor site shall have adequate indoor toilets and lavatories located such that children can use them independently and program staff can supervise as needed. There shall be one flush toilet per 30 children. Outdoor sites shall provide portable toilets based on number of children attending each day. Sinks shall be provided based on one sink per 30 children. K. All participants must wear appropriate footwear daily. Sandals and flip flops will be allowed only in swimming pool areas IV. SERVICE STANDARDS-Day Camp/Camp Counselors This information will be provided to each staff as a part of the day camp manual: A. Camp staff shirts,shorts,and appropriate footwear are to be worn at all times B. Camp participants and parents will be treated with respect at all times. C. Camp staff will take it upon themselves to resolve complaints. If you are unable to resolve the complaint on the spot, take the customer's name and phone number, investigate complaint resolution and then follow up with the customer. D. Camp staff will keep parents continuously informed of camp activities. A weekly schedule will be distnbuted the week pnor to session and extra copies will be kept with the sign in log daily E. Camp staff will note details of behavior of campers (accomplishments, discipline problems,general activities, etc.)and update parents as much as possible. F Camp staff will monitor the sign in/out log at all times. H. Camp staff shall clean/sanitize moms after each activity. Floors will be swept or vacuumed,chairs stacked,mirrors cleaned, and supplies put away. This is extremely important due to the fact that moms are used throughout the day by other groups. I. Camp staff will dedicate their on-duty time to campers and/or parents to ensure a meaningful and pleasant experience. J. Prior to working with campers,camp staff will check all messages for the day. J Page 6 of I0 V. OPERATIONAL ISSUES CA Emergency Phone numbers are kept at the front desk of the facilities, as well as with the Day Camp Director on field trips. Those numbers include fire, police, and ambulance services. B. A Day Camp manual is given to every Day Camp Counselor, Day Camp/Recreation Leader and Program Coordinator. The manual addresses the following items: 1. Discipline Issues 2. City Rules and Regulations 3. Forms that must be filled out 4. Service Standards 5 Game/activity leadership 6. Ways to interact with children 7 Field Trips Additional manuals will be located at each site for access by any staff member. C. Sign in/sign out sheets will be used every day. Only adults listed on sign-in/out release will be allowed to pick up children. An authorized person must enter the building, present appropnate identification and sign the sheet in order for staff to release the child. D. Emergency evacuation and relocation plans will be posted at each facility. E. Parents will be notified regarding planned field trips and provided the required release forms. F. Enrollment information will be kept and maintained on each child and shall include: I. Child's name, birth date, home address, home telephone number, physician's phone number and address and phone numbers where parents may be reached during the day. 2. Name, driver's license number and telephone numbers of persons to whom the child can be released. 3. Field trip release form as needed. 4. Liability waiver. 5 Parental consent to administer medication, medical information, and release on participant Page 7 of 10 G. Staff shall immediately notify the parent or other person authorized by the parent when the child is injured or has been involved in any situation that placed the child at risk H. Staff shall notify parents or authorized persons of children in the facility when there is an outbreak of a communicable disease in the facility that is required to be reported to the County Department of Health. Staff must notify parents of children in a group when there is an outbreak of lice or other infestation in the group. I. Discipline: I. Discipline and guidance of children must be consistent and based on an understanding of individual needs and development. 2. There shall be no harsh, cruel,or unusual treatment. a) Children shall not be shaken, bit, hit, or have anything put in or on their mouth as punishment. b.) Children shall not be humiliated,yelled at or rejected. c.) Children shall not be subjected to abusive or profane language. d.) Punishment shall not be associated with food. e.) Corporal punishment in any form will not be tolerated. f.) Staff may use brief, supervised separation from the group if necessary, but staff shall not place children in a locked room or in a dark room with the door closed. 3. Incident reports will be filled out on any disciplinary cases,and information is to be shared with parents when picking up the child or sooner,when extreme cases occur. Continued disciplinary problems will result in the participant being asked to leave the program. 4. Children who show patterns of endangerment to themselves,other participants or staff will be asked to leave the program. J. Illness or Injury 1. Parents shall be notified immediately in cases of illness or injury. 2. An ill child will not be allowed to participate if the child is suspected of having a temperature and/or accompanied by behavior changes or other signs or symptoms until medical evaluation indicates that the child can be included in the activities. In the event that an injury cannot be administered through basic first aid, staff will call 911. 3. When an injury occurs, an incident report shall be filled out immediately. The form shall be filled out completely with the original sent to the Recreation Supervisor's office and a copy kept in the Day Camp files VI. GENERAL GUIDELINES FOR CHILDREN As a part of the Day Camp Manual,staff will be given the following information: Page S of 10 A. A child is not allowed to use the phone unless it is an emergency. In this case, Day LCamp staff should make the call for the child. B. Children must stay off any elevated surfaces (tables, counter tops, ping pang tables, etc.) C. Children should walk in the building. Running is permitted only in designated areas. D. Bouncing and throwing balls is permitted only in the gym. E. Active games using equipment that can cause damage to window,shades, lights, and ceilings must be played only in the gym. F. Children must respect staff and each other. G. Children must wear shoes at all times. H Children must be contained and not allowed to filter in with the general public. You must know where each and every child is AT ALL TIMES. VII. ACTIVITIES A. Activities for each group will be planned according to the participant age, interest and ability. The activities should be flexible and promote social and educational advancement. B. A weekly calendar of activities will be posted for parents the Friday prior to that week of camp. C. When taking field hips,staff will: I. Count everyone before they leave the program site as well as prior to leaving the field rap site. 2 Carry medical information on each child and necessary medications with them on the trip. 3. Carry a first aid kit. 4. Carry a cellular phone for emergency use. 5. Ensure that participants are wearing a camp shirt and a City of Grapevine wristband so that children are easily identified. VIII. FIELD TRIPS A. Ratio on field trips will be 10:1 per staff member. B. Each staff member is given a list of campers. Staff is responsible for the assigned list of campers for the duration of the trip. C. A required face to name check will be done prior to leaving the program site,upon arrival at the field trip site, upon leaving the field trip site and upon arrival back at the program site. Page 9 of 10 D. A notebook with all important information for each camper will be taken to each field trip VII. MONITORING AND ENFORCEMENT Standards of care established by The REC of Grapevine will be monitored and enforced by city departments responsible for their respective areas as identified: A Health and safety standards will be monitored and enforced by the City's Police,Fire, and Code Enforcement Departments. B. Staff and program issues will be monitored and enforced by the City of Grapevine Parks and Recreation Department. The Recreation Manager shall visit each site on a weekly basis for an informal inspection of the programs. Recreation Supervisor and Recreation Program Coordinator are responsible for informally checking the camp activities on a daily basis. When this staff is not available, another full-time staff person will be assigned for daily checks J J Page 10 of 10